Security Vetting Coordinator

We are looking for a Security Vetting Coordinator to join our Security department. This role will work under the Security Operations Lead and be responsible for the personnel due diligence and vetting coordination.

Main Duties & Responsibilities

• Provide support to the F1 Security Vetting Administrator, to assist on the onboarding and vetting of candidates joining Formula 1.
• Assist in the progress tracking of prospective candidates joining Formula 1.
• Assist the HR team in the continuous improvement of the onboarding experience.
• Update and maintain key documentation, including the Vetting Intranet, Policies, Procedures and Guidelines.
• Manage F1 Security vetting team related purchase orders and invoicing.
• Provide data entry, retrieval, and database maintenance of documentation.
• Work collaboratively with the Talent Acquisition and HR teams to forecast onboarding volumes and ensure all personnel are subject to the appropriate vetting checks.
• Working with the vetting partner, administrate the service portal to ensure all new starters are uploaded and progress through the checks prior to the agreed start date.
• Monitor completion times of checks in comparison to the service level agreements and raise any performance concerns.
• Build excellent working relationships and credibility within the Security department and across the Business.
• Formalise procedures for decision making on anomalies as a result of vetting checks with ad hoc approvals from the Head of Security and Head of HR.
• Monitor the completion of the HR onboarding processes and advise on risks identified during the process.
• Provide industry leading onboarding experience for hiring managers as well as candidates, ensuring that all communications are proactive, and timelines met.
• Work collaboratively with HR, Facilities and Security to effectively manage the offboarding processes and identify risks identified during the process.
• Ensure Known Consignor training is delivered and documented to ensure Formula 1 is fully compliant with the requirements outlined in the Regulations, ensuring that all staff/contractors/suppliers have been correctly recruited and have successfully completed a background check(s) in accordance with UK legislation.
• Track and administrate the Known Consignor training program, ensuring all personnel who require training have received it and have all relevant documentation in order.
• Conduct ad hoc checks to ratify prospective personnel qualifications and/or experience.
• Perform quality assurance checks on 3rd party suppliers to ensure compliance with relevant legislation and/or company policies.
• Working in collaboration with key stakeholders within Procurement Team, ensure all 3rd parties, suppliers, contractors provide personnel vetting in line with F1 security vetting policy(s).
• Perform due diligence checks on partner fraud databases as well as uploading bad actors internally.

About You

• Experience working in an office environment in a similar role.
• Experience of background checking.
• Experience of implementing new workflows into a HR system.
• Experience of supporting a diverse portfolio of workers including permanent, contractors and casual workers.
• Experience of delivering high quality people centric HR operations.
• Working knowledge of vetting best practice as it applies to compliance.
• Proficient IT, Word, Excel, PowerPoint, HRIS and reporting skills.
• Knowledge of GDPR legislation.
• Diligence.
• Process and policy driven.
• Personable – comfortable collaborating with customers and cross functional team members.
• Excellent attention to detail and driven by clear/ concise communication.
• Excellent analytical and critical thinking skills.
• Organisational and administrative skills.
• Ability to work in a fast paced, dynamic and challenging environment.
• Good coordination and time management skills.
• Comfortable engaging with various internal and external stakeholders.
• Positive ‘can do’ attitude and self-motivated to deliver.
• Practical and logical; able to solve problems quickly.

Division: Corporate