PA to the Director of Racing Systems

Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether it's engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview: We are looking for a Personal Assistant to support our Director of Racing Systems. In this role, you will be providing high-level business and administrative support to the Director.

Main Duties and Responsibilities:

• Provide high level executive business and administrative support to the Director across day-to-day duties.
• Cultivate and strengthen relationships with stakeholders (internal/external), using expert levels of communication.
• Strategic multi-tasking and impeccable organisation skills.
• Managing projects, creating and maintaining status tracking reports, ensuring all deadlines are met and following-up with contributors (internal/external) as required.
• Preparation of PowerPoint presentations, word documents and agendas with high attention to detail.
• Perform meeting planning, and preparation, including minute taking and distribution.
• Maintain forward-looking oversight of the Director’s schedule, ensuring thorough preparation for all meetings.
• Thorough diary management working across several different time zones.
• Screen enquiries and requests and responding within a timely manner.
• Maintain the highest standards of respect, integrity, and discretion, ensuring matters are handled with strict confidentiality.
• Administer, coordinate, and submit monthly expense claim forms and credit card paperwork.
• Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries.
• Support with the department budget preparation.
• Troubleshoot minor IT issues and liaise with the IT department when additional support or escalation is needed.
• Ability to provide out-of-hours support when the Director has travel commitments.

What Are We Looking For?

Personal Qualities: In this role it is essential that you are:

• High level of integrity, ensuring matters are handled with strict confidentiality.
• Flexible, proactive and reactive, always pre-empting any potential issues.
• A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic and self-motivation.
• Dynamic and flexible whilst balancing proactive and reactive day-to-day tasks.
• Friendly, helpful, and professional persona whilst going the extra mile to help with any enquiries.

Experience: Prior to the role it would be essential that you:

• Have 5 years + previous experience supporting a Director or C suite individual.
• Have exposure to high profile business individuals.
• Have proven experience in senior stakeholder management.

Some desirable experience that you may bring to the role:

• Experience of working within a dynamic and ever-changing environment.
• Experience working for a high-profile company.

Knowledge & Skills: Prior to the role it is essential that you demonstrate:

• Excellent written and spoken English language skills.
• Strong level of accuracy and attention to detail.
• Advanced MS Office skills.
• Ability to effectively interact and communicate with a diverse range of stakeholders (internal and external).
• Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm.
• Able to work with initiative, unsupervised, and to efficiently manage and prioritise your own workload whilst maintaining deadlines.
• Minute taking.
• Knowledge of Formula 1 would be desirable.

Career Progression - Where Can You Go Next? Your next career move could include progressing into Executive Assistant.

Why join the force behind the sport? Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme.
• Dental Care.
• 4 x Grand Prix Paddock passes per season.
• Enhanced maternity/paternity leave and other family planning policies.
• A free staff shuttle service running to and from surrounding train stations near to Biggin Hill.
• Free healthy snacks in our offices.
• Subsidised canteen in Biggin Hill, serving breakfast and lunch.
• 25 days annual leave and 8 bank holidays.