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- Tasks: Support the Director of Innovation and Technology with high-level administrative tasks and project management.
- Company: Join the iconic Formula 1 team, a leader in sports and entertainment innovation.
- Benefits: Enjoy private healthcare, free snacks, generous leave, and exclusive Grand Prix passes.
- Why this job: Be part of a dynamic environment where your contributions shape the future of F1.
- Qualifications: 5+ years supporting executives, excellent communication skills, and advanced MS Office proficiency.
- Other info: Opportunities for personal growth and training in a fast-paced, exciting industry.
The predicted salary is between 36000 - 60000 £ per year.
Are you ready to make your mark in the world of Formula 1?
At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.
Formula 1 covers a huge range of disciplines across a wide array of industry sectors, drawing the very best from our teams of technicians, engineers and media rights specialists and encouraging the creativity of experts in the fields of digital and traditional media, marketing and communications.
We are recruiting for a Personal Assistant for our Director of Innovation and Technology who would be based at our Biggin Hill office. Do you have what it takes to be part of the world’s greatest sport and entertainment spectacle?
Main Duties & Responsibilities:
- Provide high level executive business and administrative support to the Director, cascading across all day-to-day duties
- Cultivate and strengthen relationships with stakeholders (internal/ external), using expert levels of communication
- Strategic multi-tasking and impeccable organisation skills
- Managing projects, create and maintain status tracking reports, ensuring all deadlines are met and follow-up with contributors (internal/ external) as required
- Preparation of PowerPoint presentations, word documents and agendas with high attention to detail
- Perform meeting research, planning, and preparation, including minute taking and distribution
- Organise and ensure the Director is well prepared for meetings, always looking ahead
- Meticulous diary management working across several different time zones
- Screen enquiries and requests and responding within a timely manner
- Maintain the highest standards with regard to respect, integrity and ironclad confidentiality and discretion
- Administer, coordinate, and submit monthly expense claim forms and credit card paperwork
- Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries
- Support with the department budget preparation
- Ability to solve simple IT issues and contact the IT department where necessary.
- Ability to respond out of hours on occasion when the Director is travelling
Specification Essentials:
- Minimum of 5 years’ experience supporting a Director or C suite individual
- Exposure to high profile business individuals
- Experience in senior stakeholder management
- Experience of working within a dynamic and ever-changing environment
- Experience working for a high-profile company
- Knowledge of Formula One
- Excellent written and oral English language skills
- Strong level of accuracy and attention to detail
- Advanced MS Office skills
- Ability to effectively interact and communicate with a wide range of people and personalities, (internal and external)
- Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm
- Ability to work unsupervised and to efficiently manage and prioritise your own workload whilst maintaining deadlines
- Minute taking
Why join the force behind the sport?
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:
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Private Healthcare scheme
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Dental Care
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4 x Grand Prix Paddock passes per season
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Enhanced maternity/paternity leave and other family planning policies
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A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
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Free healthy snacks in our offices
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Subsidised canteen in Biggin Hill, serving breakfast and lunch
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25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
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Opportunities to develop and request training for your role via our in-house Learning and Development team
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Discount on F1 merchandise
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Discount at F1’s experiences including F1 Arcade and F1 Drive
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Perkbox benefit portal and more
Division:
Technical
PA to Director of Innovation and Technology employer: Formula One
Contact Detail:
Formula One Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Director of Innovation and Technology
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Formula 1 on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the latest innovations in Formula 1. Show us that you're not just passionate about the sport but also understand its tech side. Bring up specific examples during your chat!
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to juggle multiple stakeholders. Try mock interviews with friends or family to nail down your responses and showcase your organisational prowess.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the F1 team. Let’s make it happen!
Some tips for your application 🫡
Show Your Passion for Innovation: When writing your application, let your enthusiasm for innovation shine through. We want to see how your experiences align with our mission at Formula 1 and how you can contribute to our legacy of technological advancement.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for the PA role. Highlight your experience supporting high-profile individuals and managing multiple tasks, as these are key to impressing us and showing you’re the right fit for the Director of Innovation and Technology.
Be Detail-Oriented: Attention to detail is crucial in this role. Ensure your application is free from typos and errors, and format it neatly. This reflects your organisational skills and shows us that you take pride in your work.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and allows us to keep track of all applicants efficiently. Plus, it’s super easy!
How to prepare for a job interview at Formula One
✨Know Your F1 Facts
Brush up on your knowledge of Formula 1, especially the latest innovations and technologies. Being able to discuss recent developments or how technology impacts the sport will show your genuine interest and understanding of the role.
✨Master the Art of Multi-tasking
As a PA, you'll need to juggle multiple tasks seamlessly. Prepare examples from your past experience where you successfully managed competing priorities, demonstrating your organisational skills and ability to stay calm under pressure.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Consider preparing a brief presentation on a relevant topic to showcase your communication prowess during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you've had to handle sensitive information or resolve conflicts, and be ready to discuss how you approached those situations.