Health and Safety Administrator

Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether it's engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview: We are looking for a proactive, organised, and collaborative Health & Safety Administrator to join our Health & Safety team. Reporting into our Head of Corporate Health and Safety & Continuous Improvement, this role will support the day-to-day operation of the H&S team, carrying out administrative and ad-hoc tasks.

Main Duties and Responsibilities:

• Maintain up-to-date training, inspection, servicing and maintenance records.
• Coordinate H&S training for FOM personnel.
• Act as the administrator for the H&S E-learning system.
• Produce reports where required by the safety team.
• Support on creating and managing internal H&S training, allocation of training to employees.
• Keep new starter onboarding documents current.
• Prepare and circulate H&S information packs for race weekends.
• Assist with the purchasing of equipment, manage expenses and raise purchase orders.
• Oversee shared inboxes and direct queries to the appropriate team members.
• Support administrative tasks related to H&S advice, guidance, and follow-up for office events.
• Ensure H&S noticeboards across the company are regularly updated with relevant information.
• Schedule and attend team meetings, preparing agendas and meeting minutes.
• Provide administrative support with onboarding external vendors.
• Coordinate third-party visits with Reception and Security teams.
• Assist with incident reporting administration.
• Handle travel-related administrative tasks.
• Support the H&S team on project management and actions.
• Support the Head(s) of H&S and the Health and Safety team in other administrative related tasks as and when required.

What Are We Looking For?

Personal Qualities: In this role it is essential that you are:

• Strong interpersonal and communication skills
• A high level of written and spoken English
• An interest in health and safety
• Collaborative, adaptable and proactive
• Ability to maintain confidentiality when dealing with sensitive information
• Excellent attention to detail

Qualifications: Essential qualifications: IOSH Working Safely or similar H&S qualifications.

Experience: It is essential that you have:

• Experience with data entry, document control, and maintaining compliance records.
• Familiarity with scheduling audits, inspections, training, meetings.
• Competence with Microsoft Office (Excel for tracking KPIs, Word for reports).
• Competency in utilising collaborative software tools.
• Ability to liaise with internal teams and external bodies.

It is desirable that you have:

• Previous experience in H&S or compliance-focused environment.
• Understanding of basic H&S principles and legislation.

Knowledge & Skills: Prior to the role it is essential that you demonstrate:

• Strong communication skills (written and verbal)
• Excellent attention to detail
• Ability to work both individually and as part of a team
• Proficient in the use of Microsoft Office, particularly Excel and Outlook

Why join the force behind the sport? Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8