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- Tasks: Support the Director of Racing Systems with high-level administrative tasks and project management.
- Company: Join the iconic Formula 1 team, a leader in sports innovation and entertainment.
- Benefits: Enjoy private healthcare, generous leave, free snacks, and exclusive Grand Prix passes.
- Other info: Opportunities for career progression and personal development within a fast-paced industry.
- Why this job: Be part of a dynamic environment where your contributions shape the future of motorsport.
- Qualifications: 5+ years supporting senior executives, excellent communication, and advanced MS Office skills required.
The predicted salary is between 40000 - 50000 £ per year.
Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
Role Overview: We are looking for a Personal Assistant to support our Director of Racing Systems. In this role, you will be providing high-level business and administrative support to the Director.
Main Duties and Responsibilities:
- Provide high level executive business and administrative support to the Director across day-to-day duties.
- Cultivate and strengthen relationships with stakeholders (internal/ external), using expert levels of communication.
- Strategic multi-tasking and impeccable organisation skills.
- Managing projects, creating and maintaining status tracking reports, ensuring all deadlines are met and following-up with contributors (internal/ external) as required.
- Preparation of PowerPoint presentations, word documents and agendas with high attention to detail.
- Perform meeting planning, and preparation, including minute taking and distribution.
- Maintain forward-looking oversight of the Director’s schedule, ensuring thorough preparation for all meetings.
- Thorough diary management working across several different time zones.
- Screen enquiries and requests and responding within a timely manner.
- Maintain the highest standards of respect, integrity, and discretion, ensuring matters are handled with strict confidentiality.
- Administer, coordinate, and submit monthly expense claim forms and credit card paperwork.
- Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries.
- Support with the department budget preparation.
- Troubleshoot minor IT issues and liaise with the IT department when additional support or escalation is needed.
- Ability to provide out-of-hours support when the Director has travel commitments.
What Are We Looking For?
Personal Qualities:
- High level of integrity, ensuring matters are handled with strict confidentiality.
- Flexible, proactive and reactive, always pre-empting any potential issues.
- A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic and self-motivation.
- Dynamic and flexible whilst balancing proactive and reactive day-to-day tasks.
- Friendly, helpful, and professional persona whilst going the extra mile to help with any enquiries.
Experience:
- 5 years + previous experience supporting a Director or C suite individual.
- Exposure to high profile business individuals.
- Proven experience in senior stakeholder management.
- Some desirable experience that you may bring to the role: Experience of working within a dynamic and ever-changing environment; Experience working for a high-profile company.
Knowledge & Skills:
- Excellent written and spoken English language skills.
- Strong level of accuracy and attention to detail.
- Advanced MS Office skills.
- Ability to effectively interact and communicate with a diverse range of stakeholders (internal and external).
- Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm.
- Able to work with initiative, unsupervised, and to efficiently manage and prioritise your own workload whilst maintaining deadlines.
- Minute taking.
- Knowledge of Formula 1 would be desirable.
Career Progression - Where Can You Go Next?
Your next career move could include progressing into Executive Assistant.
Why join the force behind the sport?
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.
As a member of the F1 team, you will be able to access our amazing benefits:
- Private Healthcare scheme.
- Dental Care.
- 4 x Grand Prix Paddock passes per season.
- Enhanced maternity/paternity leave and other family planning policies.
- A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill.
- Free healthy snacks in our offices.
- Subsidised canteen in Biggin Hill, serving breakfast and lunch.
- 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure.
- Opportunities to develop and request training for your role via our in-house Learning and Development team.
- Discount on F1 merchandise.
- Discount at F1’s experiences including F1 Arcade and F1 Drive.
- Perkbox benefit portal and more.
Division: Technical
PA to the Director of Racing Systems in Biggin Hill employer: Formula One
Contact Detail:
Formula One Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to the Director of Racing Systems in Biggin Hill
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up social media platforms like LinkedIn. The more connections you make, the better your chances of landing that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Know what Formula 1 stands for and be ready to discuss how your skills align with their mission. Show them you're not just another candidate; you're genuinely excited about being part of their team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine in front of the interview panel.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great opportunity to reiterate your enthusiasm for the role.
We think you need these skills to ace PA to the Director of Racing Systems in Biggin Hill
Some tips for your application 🫡
Show Your Passion for F1: When you're writing your application, let your love for Formula 1 shine through! Mention any experiences or interests that connect you to the sport. We want to see that you're not just looking for a job, but that you're excited about being part of the F1 family.
Tailor Your CV and Cover Letter: Make sure your CV and cover letter are tailored specifically for this role. Highlight your experience supporting high-level executives and your skills in managing multiple tasks. We appreciate attention to detail, so ensure everything is polished and professional!
Be Clear and Concise: In your written application, clarity is key! Use straightforward language and avoid jargon. We want to understand your qualifications and experiences without having to decipher complex sentences. Keep it simple and to the point!
Apply Through Our Website: Don't forget to apply through our website! It's the best way to ensure your application gets to us directly. Plus, it shows that you're proactive and know how to navigate the digital world, which is super important in this role.
How to prepare for a job interview at Formula One
✨Know Your F1 Stuff
Before the interview, brush up on your knowledge of Formula 1. Understand its history, key figures, and recent developments. This will not only show your passion for the sport but also help you connect with the interviewers on a deeper level.
✨Master the Art of Organisation
As a Personal Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss your methods for prioritising tasks and ensuring deadlines are met, especially in high-pressure situations.
✨Showcase Your Communication Skills
Since you'll be dealing with various stakeholders, demonstrate your communication prowess. Practice articulating your thoughts clearly and concisely. You might even want to prepare a mock presentation to showcase your PowerPoint skills and attention to detail.
✨Exude Professionalism and Discretion
Highlight your ability to handle sensitive information with integrity. Share examples from your previous roles where confidentiality was crucial. This will reassure the interviewers that you can maintain the highest standards of respect and discretion in your work.