Role Overview
We are looking for a proactive, organised, and collaborative Health & Safety Administrator to join our Health & Safety team. Reporting into our Head of Corporate Health and Safety & Continuous Improvement, this role will support the day-to-day operation of the H&S team, carrying out administrative and ad‑hoc tasks.
Main Duties and Responsibilities
- Maintain up‑to‑date training, inspection, servicing and maintenance records.
- Coordinate H&S training for FOM personnel and act as the administrator for the H&S E‑learning system.
- Produce reports where required by the safety team.
- Support on creating and managing internal H&S training, allocation of training to employees.
- Keep new starter onboarding documents current.
- Prepare and circulate H&S information packs for race weekends.
- Assist with the purchasing of equipment, manage expenses and raise purchase orders.
- Oversee shared inboxes and direct queries to the appropriate team members.
- Support administrative tasks related to H&S advice, guidance, and follow‑up for office events.
- Ensure H&S noticeboards across the company are regularly updated with relevant information.
- Schedule and attend team meetings, preparing agendas and meeting minutes.
- Provide administrative support with onboarding external vendors.
- Coordinate third‑party visits with Reception and Security teams.
- Assist with incident reporting administration.
- Handle travel‑related administrative tasks.
- Support the H&S team on project management and actions.
- Support the Head(s) of H&S and the Health and Safety team in other administrative related tasks as and when required.
What Are We Looking For?
Personal Qualities
- Strong interpersonal and communication skills
- A high level of written and spoken English
- An interest in health and safety
- Collaborative, adaptable and proactive
- Ability to maintain confidentiality when dealing with sensitive information
- Excellent attention to detail
Qualifications
- IOSH Working Safely or similar H&S qualifications
Experience
- Experience with data entry, document control, and maintaining compliance records.
- Familiarity with scheduling audits, inspections, training, meetings.
- Competence with Microsoft Office (Excel for tracking KPIs, Word for reports).
- Competency in utilising collaborative software tools.
- Ability to liaise with internal teams and external bodies.
Desirable
- Previous experience in H&S or compliance‑focused environment.
- Understanding of basic H&S principles and legislation.
Knowledge & Skills
- Strong communication skills (written and verbal)
- Excellent attention to detail
- Ability to work both individually and as part of a team
- Proficient in the use of Microsoft Office, particularly Excel and Outlook.
Benefits
- Private Healthcare scheme
- Dental Care
- 4 × Grand Prix Paddock passes per season
- Enhanced maternity/paternity leave and other family planning policies
- A free staff shuttle service running to and from surrounding train stations near to Biggin Hill
- Free healthy snacks in our offices
- Subsidised canteen in Biggin Hill, serving breakfast and lunch
- 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
- Opportunities to develop and request training for your role via our in‑house Learning and Development team
- Discount on F1 merchandise
- Discount at F1’s experiences including F1 Arcade and F1 Drive
- Perkbox benefit portal and more
Division
Corporate
