PA to the Director of Racing Systems in Biggin Hill

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race.

Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950.

Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people.

Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview

We are looking for a Personal Assistant to support our Director of Racing Systems.

In this role, you will be providing high-level business and administrative support to the Director.

Main Duties and Responsibilities

• Provide high level executive business and administrative support to the Director across day-to-day duties
• Cultivate and strengthen relationships with stakeholders (internal/ external), using expert levels of communication
• Strategic multi-tasking and impeccable organisation skills
• Managing projects, creating and maintaining status tracking reports, ensuring all deadlines are met and following-up with contributors (internal/ external) as required
• Preparation of Power Point presentations, word documents and agendas with high attention to detail
• Perform meeting planning, and preparation, including minute taking and distribution
• Maintain forward-looking oversight of the Director’s schedule, ensuring thorough preparation for all meetings.
• Thorough diary management working across several different time zones
• Screen enquiries and requests and responding within a timely manner
• Maintain the highest standards of respect, integrity, and discretion, ensuring matters are handled with strict confidentiality.
• Administer, coordinate, and submit monthly expense claim forms and credit card paperwork
• Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries
• To support with the department budget preparation
• Troubleshoot minor IT issues and liaise with the IT department when additional support or escalation is needed.
• Ability to provide out-of-hours support when the Director has travel commitments.

What Are We Looking For?

• Personal Qualities
• High level of integrity, ensuring matters are handled with strict confidentiality.
• Flexible, proactive and reactive, always pre-empting any potential issues
• A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic and self-motivation
• Dynamic and flexible whilst balancing proactive and reactive day-to-day tasks
• Friendly, helpful, and professional persona whilst going the extra mile to help with any enquiries

Experience Prior to the role

• 5 years + previous experience supporting a Director or C suite individual
• Exposure to high profile business individuals
• Proven experience in senior stakeholder management
• Some desirable experience that you may bring to the role
• Experience of working within a dynamic and ever-changing environment
• Experience working for a high-profile company
• Knowledge & Skills Prior to the role it is essential that you demonstrate: Excellent written and spoken English language skills Strong level of accuracy and attention to detail Advanced MS Office skills Ability to effectively interact and communicate with a diverse range of stakeholders (internal and external) Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm Able to work with initiative, unsupervised, and to efficiently manage and prioritise your own workload whilst maintaining deadlines Minute taking Knowledge of Formula 1 would be desirable
• Knowledge & Skills
• Excellent written and spoken English language skills
• Strong level of accuracy and attention to detail
• Advanced MS Office skills
• Ability to effectively interact and communicate with a diverse range of stakeholders (internal and external)
• Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm
• Able to work with initiative, unsupervised, and to efficiently manage and prioritise your own workload whilst maintaining deadlines
• Minute taking
• Knowledge of Formula 1 would be desirable

Career Progression - Where Can You Go Next?

Your next career move could include progressing into Executive Assistant.

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth.

We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact.

We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.

• As a member of the F1 team, you will be able to access our amazing benefits:
• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more

Our commitment to being Net Zero by 2030 is already reducing our emissions both on and off the track, and our focus on diversity and inclusion ensures everyone is welcome.

Division: Technical Here's how we roll Formula 1® delivers the world’s greatest sports and entertainment spectacle with innovation, inclusivity, and sustainability at the heart of its future growth and value.

As the global rights holders of this incredible sport our team delivers the 24-race calendar direct to our passionate fans around the globe.

Everything you see on screen or at an event comes via our people at F1.

Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing and communications there is always a driven and talented team working to maximise the potential of the sport.

We are focused on delivering the best for our fans and partners while also ensuring we do the right thing as a business and use the power of Formula 1 to make a positive contribution to the places we visit and to our own community.

That is why sustainability and accessibility are part of every decision F1 makes.

Our commitment to being Net Zero by 2030 is already reducing our emissions both on and off the track, and our focus on diversity and inclusion ensures everyone is welcome.

This is Formula 1!

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