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- Tasks: Lead the charge in automating travel processes for a world-class racing championship.
- Company: Join Formula E, the fastest-growing sport focused on innovation and sustainability.
- Benefits: Enjoy 25 days' leave, health cash plan, and flexible bank holidays.
- Why this job: Be part of a mission to redefine motorsport while advancing sustainable progress.
- Qualifications: Tech-savvy with experience in corporate travel or global events.
- Other info: Hybrid role with opportunities for career growth and diverse team culture.
The predicted salary is between 30000 - 40000 £ per year.
Ready to jumpstart your career? Strap in, we are looking for a Travel Process Coordinator to join our unique mission!
About Formula E: Formula E, the world's fastest-growing sport, is redefining motorsport with a bold focus on innovation and sustainability. Hosting over 100 races in iconic cities globally and backed by top manufacturers like Porsche and Jaguar, we feature elite drivers and cutting-edge EV technology. As the world's first sport certified Net Zero Carbon from inception, Formula E combines thrilling entertainment with a mission to advance sustainable progress, inspiring a global fanbase with our high-performance brand new GEN3 EVO race car capable of 0-60mph in 1.82 seconds (0-100kph in 1.86s). Using the spectacle of sport, we are sending a powerful and meaningful message to help alter perceptions and speed up the switch to electric mobility. Welcome to the home of Global Electric Street Racing.
The Role: Are you a tech-forward logistics expert ready to redefine how a world-class racing championship moves around the globe? We are looking for a Travel Coordinator to join the Formula E Travel Department. This isn’t just about booking flights; it’s about process automation, data integrity and strategic optimisation. Reporting to the Senior Race Travel Manager, you will be the architect of our internal travel systems. As we gear up for Season 13 and beyond, you will move away from manual tasks, using tools like Smartsheet, Google Drive and AI to build a scalable, automated travel function that supports our staff, contractors and high-profile technical projects like Gen 4.
Digital Transformation & Systems Ownership: You will lead the charge in replacing manual workflows with tech-driven solutions. You’ll own the Internal Travel Portal, the definitive "Knowledge Hub" for the entire organisation, ensuring 100% data accuracy for race sheets and annual rate cards.
Specialised Logistics & Contractor Management: You will independently "own" the end-to-end travel lifecycle for our catering contractors and major technical projects. From complex international rooming lists to ground transfers, you ensure our extended team arrives ready to perform.
Compliance & High-Pressure Documentation: You will navigate the complex world of global visas and work permits. In a deadline-driven environment, you’ll be the gatekeeper of the FE Travel Policy, ensuring every pre-departure letter is perfect and every invoice is audited with absolute precision.
What we’re looking for in you:
- The Tech-Savvy Optimiser: You don’t just use spreadsheets; you master them. You have a proven track record of using Smartsheet and Google Workspace to manage complex data sets. An interest in AI and automation isn’t just a plus, it’s how you approach every task.
- The Logistics Powerhouse: With a background in corporate travel or global events, you are comfortable managing high-volume mailboxes and "best value" research. You have the experience to coordinate large-scale group movements across multiple time zones without breaking a sweat.
- The Assertive Communicator: You possess "assertive professionalism." You are comfortable having the "difficult conversations" required to enforce travel policies across all levels of the business, all while maintaining a positive, "can-do" attitude that fits our high-energy team.
- Meticulous & Resilient: You have an eye for the smallest details, from proof-checking visa applications to auditing complex financial codes. You stay calm and professional when the pressure is on and the deadlines are tight, ensuring nothing falls through the cracks.
What’s in it for you?
- 25 days' annual leave, Birthday day off and Wellbeing leave
- Opportunity to extend your stay if travelling for a race event
- Health Cash Plan and access to the Aviva Digital Workplace app
- Enhanced Parental Leave
- Flexible Bank Holidays
- Paid volunteer and carer’s leave
- Cycle to Work and Electric Car Scheme
- Formula E store discount
- Regular social events and employee working groups
This is a hybrid role and you’ll be required to do 3 days a week in our Hammersmith London office.
Application Process: Think you’ve got what it takes to join our race to the future? The closing date for this role is 10th April, however if we receive a high volume of applications we may close it early. At Formula E, we are building a culture where every voice matters, every perspective accelerates progress, and every individual is empowered to rise, contribute boldly, and shape a better world - together. We will provide equal opportunities regardless of an individual's protected characteristics. We believe in attracting and retaining diverse talent to strengthen our global vision with a variety of experiences, backgrounds and perspectives. Our mission is clear. The message is simple. Whoever you are. However you live. Whatever you believe. Formula E. For the Future. For Everyone. We’ll see you at the starting line!
If you require further assistance in accessing the application or require a different format of the application, please contact recruitment@fiaformulae.com
If this role isn’t quite for you but you want to join Formula E, why not ‘Connect’ with us here to be the first to know of new opportunities!
Travel Process Coordinator employer: Formula E
Contact Detail:
Formula E Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Process Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Formula E. You never know who might give you a heads-up about an opportunity or refer you directly!
✨Tip Number 2
Show off your tech skills! When you get the chance to chat with recruiters or during interviews, highlight your experience with Smartsheet, Google Drive, and any AI tools you've used. Make it clear that you're ready to lead the charge in digital transformation.
✨Tip Number 3
Prepare for those tricky questions! Think about how you’d handle high-pressure situations or complex logistics scenarios. Practise your responses so you can demonstrate your assertive professionalism and problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, keep an eye on our careers page for new opportunities – you might find the perfect fit for you!
We think you need these skills to ace Travel Process Coordinator
Some tips for your application 🫡
Show Your Passion for Sustainability: When you're writing your application, let your enthusiasm for sustainability shine through! Mention any relevant experiences or projects that align with our mission at Formula E, and show us how you can contribute to our goal of redefining motorsport.
Be Tech-Savvy: Since we're all about tech-driven solutions, highlight your experience with tools like Smartsheet and Google Workspace. Share specific examples of how you've used these tools to optimise processes or manage complex data sets in your previous roles.
Attention to Detail is Key: In a role where precision matters, make sure to proofread your application thoroughly. We want to see that you can spot the small details, just like you would when auditing invoices or checking visa applications.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the quickest way for us to receive your application and get you on the path to joining our exciting team!
How to prepare for a job interview at Formula E
✨Master the Tech Tools
Since this role is all about tech-driven solutions, make sure you’re well-versed in Smartsheet and Google Workspace. Familiarise yourself with their features and think of examples where you've used them to streamline processes or manage data effectively.
✨Showcase Your Logistics Experience
Prepare to discuss your background in corporate travel or global events. Have specific examples ready that demonstrate your ability to manage high-volume tasks and coordinate large-scale movements across time zones without a hitch.
✨Communicate Assertively
This role requires assertive professionalism, so practice how you would handle difficult conversations regarding travel policies. Think of scenarios where you’ve had to enforce rules while keeping a positive attitude, and be ready to share those experiences.
✨Attention to Detail is Key
Given the meticulous nature of the job, be prepared to discuss how you ensure accuracy in your work. Bring examples of how you’ve proof-checked documents or managed complex data sets under pressure, highlighting your resilience and calmness in tight deadlines.