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- Tasks: Revolutionise travel logistics with tech-driven solutions and automation.
- Company: Join Formula E, the world's fastest-growing sport focused on sustainability.
- Benefits: Enjoy 25 days' leave, health plans, and flexible working options.
- Why this job: Be part of a mission to redefine motorsport and promote electric mobility.
- Qualifications: Experience in corporate travel and mastery of tools like Smartsheet and Google Workspace.
- Other info: Hybrid role with opportunities for career growth and exciting team events.
The predicted salary is between 35000 - 45000 £ per year.
Ready to jumpstart your career? Strap in, we are looking for a Travel Process Coordinator to join our unique mission!
About Formula E: Formula E, the world's fastest-growing sport, is redefining motorsport with a bold focus on innovation and sustainability. Hosting over 100 races in iconic cities globally and backed by top manufacturers like Porsche and Jaguar, we feature elite drivers and cutting-edge EV technology. As the world's first sport certified Net Zero Carbon from inception, Formula E combines thrilling entertainment with a mission to advance sustainable progress, inspiring a global fanbase with our high-performance brand new GEN3 EVO race car capable of 0-60mph in 1.82 seconds (0-100kph in 1.86s). Using the spectacle of sport, we are sending a powerful and meaningful message to help alter perceptions and speed-up the switch to electric mobility.
The Role: Are you a tech-forward logistics expert ready to redefine how a world-class racing championship moves around the globe? We are looking for a Travel Coordinator to join the Formula E Travel Department. This isn’t just about booking flights; it’s about process automation, data integrity and strategic optimisation. Reporting to the Senior Race Travel Manager, you will be the architect of our internal travel systems. As we gear up for Season 13 and beyond, you will move away from manual tasks, using tools like Smartsheet, Google Drive and AI to build a scalable, automated travel function that supports our staff, contractors and high-profile technical projects like Gen 4.
Digital Transformation & Systems Ownership: You will lead the charge in replacing manual workflows with tech-driven solutions. You will own the Internal Travel Portal, the definitive "Knowledge Hub" for the entire organisation, ensuring 100% data accuracy for race sheets and annual rate cards.
Specialised Logistics & Contractor Management: You will independently "own" the end-to-end travel lifecycle for our catering contractors and major technical projects. From complex international rooming lists to ground transfers, you ensure our extended team arrives ready to perform.
Compliance & High-Pressure Documentation: You will navigate the complex world of global visas and work permits. In a deadline-driven environment, you’ll be the gatekeeper of the FE Travel Policy, ensuring every pre-departure letter is perfect and every invoice is audited with absolute precision.
What we’re looking for in you:
- The Tech-Savvy Optimiser: You don’t just use spreadsheets; you master them. You have a proven track record of using Smartsheet and Google Workspace to manage complex data sets. An interest in AI and automation isn’t just a plus, it’s how you approach every task.
- The Logistics Powerhouse: With a background in corporate travel or global events, you are comfortable managing high-volume mailboxes and "best value" research. You have the experience to coordinate large-scale group movements across multiple time zones without breaking a sweat.
- The Assertive Communicator: You possess "assertive professionalism." You are comfortable having the "difficult conversations" required to enforce travel policies across all levels of the business, all while maintaining a positive, "can-do" attitude that fits our high-energy team.
- Meticulous & Resilient: You have an eye for the smallest details, from proof-checking visa applications to auditing complex financial codes. You stay calm and professional when the pressure is on and the deadlines are tight, ensuring nothing falls through the cracks.
What’s in it for you? 25 days’ annual leave, Birthday day off and Wellbeing leave Opportunity to extend your stay if travelling for a race event Health Cash Plan and access to the Aviva Digital Workplace app Enhanced Parental Leave Flexible Bank Holidays Paid volunteer and carer’s leave Cycle to Work and Electric Car Scheme Formula E store discount Regular social events and employee working groups This is a hybrid role and you’ll be required to do 3 days a week in our Hammersmith London office.
Application Process: Think you’ve got what it takes to join our race to the future? The closing date for this role is 10th April, however if we receive a high volume of applications we may close it early. At Formula E, we are building a culture where every voice matters, every perspective accelerates progress, and every individual is empowered to rise, contribute boldly, and shape a better world - together. We will provide equal opportunities regardless of an individual's protected characteristics. We believe in attracting and retaining diverse talent to strengthen our global vision with a variety of experiences, backgrounds and perspectives.
Our mission is clear. The message is simple. Whoever you are. However you live. Whatever you believe. Formula E. For the Future. For Everyone. We’ll see you at the starting line!
If you require further assistance in accessing the application or require a different format of the application, please contact recruitment@fiaformulae.com. If this role isn’t quite for you but you want to join Formula E, why not ‘Connect’ with us here to be the first to know of new opportunities!
Global Travel Process Automation Specialist employer: Formula E
Contact Detail:
Formula E Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Travel Process Automation Specialist
✨Tip Number 1
Get to know the company inside out! Research Formula E's mission, values, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their innovative journey.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to travel coordination and process automation. Use examples from your past experiences to demonstrate how you can bring value to the team at Formula E.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Formula E family and ready to contribute to our exciting mission.
We think you need these skills to ace Global Travel Process Automation Specialist
Some tips for your application 🫡
Show Your Tech Savvy: Make sure to highlight your experience with tools like Smartsheet and Google Drive. We want to see how you’ve used these platforms to streamline processes or manage data effectively.
Be Detail-Oriented: When filling out your application, pay close attention to the details. We’re looking for someone meticulous, so make sure there are no typos or errors in your submission!
Communicate Clearly: Your written communication skills are key! Use clear and assertive language to convey your ideas and experiences. This will show us that you can handle those 'difficult conversations' with professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Formula E
✨Master the Tech Tools
Since this role is all about process automation and using tools like Smartsheet and Google Drive, make sure you’re familiar with these platforms. Brush up on your skills and be ready to discuss how you've used them in past roles to manage complex data sets.
✨Showcase Your Logistics Expertise
Prepare examples from your previous experience that highlight your ability to manage high-volume travel logistics. Think about specific challenges you faced and how you overcame them, especially in high-pressure situations.
✨Communicate Assertively
This position requires assertive professionalism, so practice articulating your thoughts clearly and confidently. Be ready to discuss how you handle difficult conversations while maintaining a positive attitude, as this will be key in enforcing travel policies.
✨Attention to Detail is Key
Given the meticulous nature of the role, prepare to demonstrate your attention to detail. Bring examples of how you’ve proof-checked documents or audited financial codes in the past, and be ready to explain your process for ensuring accuracy under tight deadlines.