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- Tasks: Support the Procurement team with sourcing, vendor management, and administrative tasks.
- Company: Join a dynamic team in the fast-paced world of Formula One procurement.
- Benefits: Gain hands-on experience, develop skills, and work in a thrilling environment.
- Why this job: Perfect for those looking to grow in procurement while being part of an iconic industry.
- Qualifications: Good admin skills, MS Office proficiency, and a proactive attitude are key.
- Other info: Opportunity to work closely with senior managers and contribute to exciting projects.
The predicted salary is between 24000 - 36000 £ per year.
We have an exciting opportunity for a Procurement Assistant to join and support our Special Projects Category Manager and wider Procurement team in dealing with the transactional sourcing and administrative aspects of Formula One spend. This role would suit an individual who has some prior experience of working in a Procurement team and is interested in developing their skills further.
Reporting to the Senior Category Manager based in Biggin Hill, you will:
- Have responsibility for the procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly. Any major issues to be escalated to the category lead.
- Verify and process all Purchase Order Requisitions (POR) within agreed areas of spend, including but not limited to low value, transactional, catalogue, credit card, Contractor Purchase Orders (PO), etc.
- Be responsible for the accurate set up and monitoring of vendor records to include new vendor set up, verifying supplier details, management and monitoring of any changes to vendor details and maintaining PO supplier transmission methods when identified or requested.
- Carry out vendor due diligence reports and flag any issues to the category lead and compliance team where required.
- Pay, log and match credit card transactions, process missing receipts and present credit card reports for approval, whilst liaising with Finance department.
- Act as a point of call within the business for any Microsoft Dynamics (D365) queries (order status, PO numbers) and to provide training support in D365 for new/existing users, whilst liaising with the IT department.
- Raise and send NDAs, RFXs, and general queries including, coordinating responses and keeping templates and filing up to date.
- Carry out market research as requested.
- Support the scanning, filing, and couriering of any Procurement documentation on request of the team.
- Assist in the production of procurement reports, KPIs and statistics. Preparation of reports for team meetings.
- Administer HMRC obligations for the import of goods and liaise with the relevant parties, both internally and externally.
- Provide administration and assistance to the Special Projects category, including but not limited to developing project plans and liaising with internal stakeholders.
- Provide absence support to the Special Projects category and resolve any queries within your remit.
- Operate safely at all times in line with Company health and safety requirements.
- Undertake other duties within your capabilities as your Manager may assign to you from time to time.
Knowledge and Skills
- Good administrative, organisational and communication skills.
- Computer literate and proficient in MS Office systems. Knowledge of eProcurement systems would be an advantage.
- Strong attention to detail.
- Ability to work to deadlines.
- Ability to work diligently.
- To be pro-active and self-motivated, able to work under own initiative and as part of a team.
- Previous experience in a similar role would be an advantage.
Division:
Corporate
#J-18808-Ljbffr
Procurement Assistant employer: Formula 1
Contact Detail:
Formula 1 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Assistant
✨Tip Number 1
Familiarize yourself with Microsoft Dynamics (D365) as it's a key tool for this role. If you have experience with similar systems, highlight that in your conversations during the interview.
✨Tip Number 2
Show your understanding of procurement processes by discussing any relevant experiences you've had in managing vendor records or processing purchase orders. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Tip Number 3
Prepare to discuss how you manage your time and prioritize tasks, especially when dealing with multiple procurement email inboxes. Being able to articulate your organizational skills will be crucial.
✨Tip Number 4
Research the Formula One industry and its procurement needs. Understanding the specific challenges and trends in this sector can help you stand out as a candidate who is genuinely interested in the role.
We think you need these skills to ace Procurement Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement or administrative roles. Emphasize skills like attention to detail, organizational abilities, and any familiarity with eProcurement systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that relate to the responsibilities listed in the job description, such as managing vendor records or processing purchase orders.
Highlight Relevant Skills: In your application, clearly outline your administrative and communication skills. Provide examples of how you've successfully worked under deadlines and supported teams in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Procurement Assistant role.
How to prepare for a job interview at Formula 1
✨Show Your Procurement Knowledge
Make sure to brush up on your understanding of procurement processes and terminology. Be ready to discuss any previous experience you have in a procurement team, as well as how you've handled tasks similar to those listed in the job description.
✨Demonstrate Attention to Detail
Since this role requires strong attention to detail, prepare examples from your past work where your meticulousness made a difference. Highlight situations where you caught errors or improved processes through careful monitoring.
✨Be Ready for Technical Questions
Familiarize yourself with Microsoft Dynamics (D365) and any eProcurement systems you might have used. Be prepared to answer questions about how you would handle queries related to order status or PO numbers, and think about how you could assist others in using these systems.
✨Prepare for Team Collaboration Scenarios
This position involves working closely with various teams, so be ready to discuss how you’ve successfully collaborated in the past. Think of examples where you supported team projects or communicated effectively with different stakeholders.
