At a Glance
- Tasks: Support the Director of Innovation and Technology with executive admin tasks and project management.
- Company: Join Formula 1, a leader in sports and entertainment, known for innovation and excellence.
- Benefits: Enjoy a dynamic work environment, potential remote options, and opportunities to engage with high-profile stakeholders.
- Other info: Must be adaptable, able to manage multiple priorities, and occasionally respond out of hours.
- Why this job: Be part of the thrilling world of F1, enhancing your skills while working with top professionals.
- Qualifications: 5+ years supporting senior executives, excellent communication skills, and advanced MS Office proficiency required.
The predicted salary is between 36000 - 60000 £ per year.
Formula 1 covers a huge range of disciplines across a wide array of industry sectors, drawing the very best from our teams of technicians, engineers and media rights specialists and encouraging the creativity of experts in the fields of digital and traditional media, marketing and communications.
We are recruiting for a Personal Assistant for our Director of Innovation and Technology who would be based at our Biggin Hill office. Do you have what it takes to be part of the world’s greatest sport and entertainment spectacle?
Main Duties & Responsibilities:
- Provide high level executive business and administrative support to the Director, cascading across all day-to-day duties
- Cultivate and strengthen relationships with stakeholders (internal/ external), using expert levels of communication
- Strategic multi-tasking and impeccable organisation skills
- Managing projects, create and maintain status tracking reports, ensuring all deadlines are met and follow-up with contributors (internal/ external) as required
- Preparation of PowerPoint presentations, word documents and agendas with high attention to detail
- Perform meeting research, planning, and preparation, including minute taking and distribution
- Organise and ensure the Director is well prepared for meetings, always looking ahead
- Meticulous diary management working across several different time zones
- Screen enquiries and requests and responding within a timely manner
- Maintain the highest standards with regard to respect, integrity and ironclad confidentiality and discretion
- Administer, coordinate, and submit monthly expense claim forms and credit card paperwork
- Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries
- Support with the department budget preparation
- Ability to solve simple IT issues and contact the IT department where necessary.
- Ability to respond out of hours on occasion when the Director is travelling
Specification Essentials:
- Minimum of 5 years’ experience supporting a Director or C suite individual
- Exposure to high profile business individuals
- Experience in senior stakeholder management
- Experience of working within a dynamic and ever-changing environment
- Experience working for a high-profile company
- Knowledge of Formula One
- Excellent written and oral English language skills
- Strong level of accuracy and attention to detail
- Advanced MS Office skills
- Ability to effectively interact and communicate with a wide range of people and personalities, (internal and external)
- Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm
- Ability to work unsupervised and to efficiently manage and prioritise your own workload whilst maintaining deadlines
- Minute taking
Division:
Technical
#J-18808-LjbffrPA to the Director of Innovation and Technology in Biggin Hill employer: Formula 1
At Formula 1, we pride ourselves on being an exceptional employer, offering a vibrant work culture that thrives on innovation and collaboration. Our Biggin Hill office is not just a workplace; it's a hub for creativity where employees are encouraged to grow and develop their skills in a fast-paced environment. With opportunities for professional advancement and the chance to be part of the world's most exciting sport, we provide a unique platform for those looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land PA to the Director of Innovation and Technology in Biggin Hill
✨Tip Number 1
Familiarise yourself with the world of Formula 1. Understanding the industry, its key players, and current trends will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the field. Attend industry events or connect with people on platforms like LinkedIn who work in similar roles. This can provide insights into the company culture and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or project plan relevant to the role. Presenting this during your interview can highlight your proactive approach and ability to manage multiple tasks effectively.
✨Tip Number 4
Research the Director of Innovation and Technology's background and recent projects. Being knowledgeable about their work can help you engage in meaningful conversations during the interview and show that you're invested in the position.
We think you need these skills to ace PA to the Director of Innovation and Technology in Biggin Hill
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience, especially your previous roles supporting high-level executives. Emphasise your organisational skills and any experience you have in managing projects or stakeholders.
Craft a Compelling Cover Letter:In your cover letter, express your passion for Formula 1 and how your skills align with the role. Mention specific examples of how you've successfully managed multiple tasks and maintained high standards of confidentiality in past positions.
Showcase Your Communication Skills:Since the role requires excellent communication, consider including a brief section in your application that demonstrates your ability to interact with diverse personalities. You could mention a situation where your communication skills made a significant impact.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. Given the attention to detail required for this role, a polished application will reflect your suitability for the position.
How to prepare for a job interview at Formula 1
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate your exceptional organisational abilities. Prepare examples of how you've managed multiple tasks or projects simultaneously, especially in high-pressure environments. This will show that you can handle the dynamic nature of the role.
✨Research the Company and Industry
Familiarise yourself with Formula 1 and its operations. Understanding the company's culture, values, and recent developments in innovation and technology will help you engage in meaningful conversations during the interview. It shows your genuine interest in the role and the industry.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage stakeholders. Think of scenarios where you've had to resolve conflicts or manage tight deadlines, and be ready to discuss how you approached these challenges effectively.
✨Demonstrate Discretion and Professionalism
Given the high-profile nature of the role, it's crucial to convey your understanding of confidentiality and professionalism. Be prepared to discuss how you've handled sensitive information in the past and why maintaining discretion is important in a PA role.
