Human Resources Coordinator

Overview

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

We are recruiting for a HR Coordinator to join our Human Resources team based at our Biggin Hill office.

Responsibilities

Reporting into the HR Business Partner, you will:

Recruitment

• Maintain contact with prospective new starters from offer through to joining F1.
• Raise new starter forms, ensuring appropriate authorisation is recorded.
• Create job files, file interview notes and generally keep them in order; to also destroy details after 12 months in line with our Candidate Privacy Notice.
• Create job descriptions in line with template, competency framework and F1 agreed format.
• Ensure personal files by setting files up with all relevant information before employee starts.

Welfare

• Support and advise on staff absence, ensuring process is followed and Workday absence is recorded by the manager.
• Carry out welfare meetings, provide support, take notes and follow up where appropriate.

Training

• Support HR Business Partner with training needs analysis meetings with managers and collecting the relevant data to submit to the talent team.

Manage new starter process

• Draft contracts of employment and send with all new starter / onboarding paperwork.
• Follow extensive new starter procedures.
• Enter new start details onto Workday.
• Ensure all paperwork is given to payroll as soon as received from the new starter.
• Carry out new starter inductions and ensure there is new starter paperwork ready.
• Ensure all new starter paperwork is received/chased where appropriate.

Leavers Process

• Write and confirm acceptance of resignation ensuring exit interview is offered.
• Raise Leavers Form and update Workday.
• Calculate leaver’s entitlements for payroll.
• Ensure payroll is advised in a timely manner.
• Archive leaver files on a quarterly basis.

Performance Management

• Provide advise and guidance to managers on probationary period reviews.
• Write and confirm completion/extension with employee and advise of benefits where appropriate.
• Log any disciplinary sanctions on Workday and remove once expired.
• Support HR Business Partner as required on performance related matters

Other

• Maintain HR Tracker, for the purposes of accurate monthly statistics, including turnover, average time to hire etc.
• Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed or not.
• Administer Maternity, Paternity, Shared Parental leave process. Including making sure monthly newsletter goes to those who would like to maintain contact during their absence.
• Complete employment references for leavers (check if we have agreed an enhanced reference upon leaving).
• Act as HR Rep and note-taker in disciplinary/grievance meetings.
• Contribute to HR projects, including updating of policies and procedures and improving HR systems etc.
• Provide support to other team members during busy periods or absence.
• Proactively maintain procedures for your own area of responsibility.
• Assist with processing of departmental paperwork as required.
• File departmental paperwork on a regular basis.
• Input data into Workday and ensure it remains up to date with any changes.

Specification Essentials

• A level or equivalent
• 2 years of HR Coordination/Administration experience
• Experience working with a range of employment options (eg Permanent, FTC and contractors)
• Knowledge of HR legislation
• Minimum of CIPD level 5

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more