At a Glance
- Tasks: Support the Director of Racing Systems with high-level admin and business tasks.
- Company: Join the iconic Formula 1 team, a leader in sports innovation.
- Benefits: Enjoy private healthcare, free snacks, and 25 days annual leave.
- Other info: Opportunities for career progression and access to exclusive F1 events.
- Why this job: Be part of a dynamic environment that values your ideas and contributions.
- Qualifications: 5+ years supporting senior executives and excellent communication skills required.
The predicted salary is between 40000 - 50000 € per year.
Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
We are looking for a Personal Assistant to support our Director of Racing Systems. In this role, you will be providing high-level business and administrative support to the Director.
Main Duties and Responsibilities:- Provide high level executive business and administrative support to the Director across day-to-day duties.
- Cultivate and strengthen relationships with stakeholders (internal/external), using expert levels of communication.
- Strategic multi-tasking and impeccable organisation skills.
- Managing projects, creating and maintaining status tracking reports, ensuring all deadlines are met and following-up with contributors (internal/external) as required.
- Preparation of PowerPoint presentations, word documents and agendas with high attention to detail.
- Perform meeting planning, and preparation, including minute taking and distribution.
- Maintain forward-looking oversight of the Director’s schedule, ensuring thorough preparation for all meetings.
- Thorough diary management working across several different time zones.
- Screen enquiries and requests and responding within a timely manner.
- Maintain the highest standards of respect, integrity, and discretion, ensuring matters are handled with strict confidentiality.
- Administer, coordinate, and submit monthly expense claim forms and credit card paperwork.
- Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries.
- Support with the department budget preparation.
- Troubleshoot minor IT issues and liaise with the IT department when additional support or escalation is needed.
- Ability to provide out-of-hours support when the Director has travel commitments.
- High level of integrity, ensuring matters are handled with strict confidentiality.
- Flexible, proactive and reactive, always pre-empting any potential issues.
- A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic and self-motivation.
- Dynamic and flexible whilst balancing proactive and reactive day-to-day tasks.
- Friendly, helpful, and professional persona whilst going the extra mile to help with any enquiries.
- 5 years + previous experience supporting a Director or C suite individual.
- Exposure to high profile business individuals.
- Proven experience in senior stakeholder management.
- Some desirable experience that you may bring to the role: Experience of working within a dynamic and ever-changing environment.
- Experience working for a high-profile company.
- Excellent written and spoken English language skills.
- Strong level of accuracy and attention to detail.
- Advanced MS Office skills.
- Ability to effectively interact and communicate with a diverse range of stakeholders (internal and external).
- Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm.
- Able to work with initiative, unsupervised, and to efficiently manage and prioritise your own workload whilst maintaining deadlines.
- Minute taking.
- Knowledge of Formula 1 would be desirable.
Your next career move could include progressing into Executive Assistant.
Why join the force behind the sport? Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.
As a member of the F1 team, you will be able to access our amazing benefits:
- Private Healthcare scheme.
- Dental Care.
- 4 x Grand Prix Paddock passes per season.
- Enhanced maternity/paternity leave and other family planning policies.
- A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill.
- Free healthy snacks in our offices.
- Subsidised canteen in Biggin Hill, serving breakfast and lunch.
- 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure.
- Opportunities to develop and request training for your role via our in-house Learning and Development team.
- Discount on F1 merchandise.
- Discount at F1’s experiences including F1 Arcade and F1 Drive.
- Perkbox benefit portal and more.
PA to the Director of Racing Systems in City of Westminster employer: Formula 1
At Formula 1, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters innovation and collaboration. Located in Biggin Hill, our team enjoys unique benefits such as private healthcare, generous leave policies, and access to exclusive Grand Prix events, all while contributing to the legacy of one of the world's most prestigious sports. We are committed to employee growth, providing opportunities for training and career progression within a dynamic environment where every contribution is valued.
StudySmarter Expert Advice🤫
We think this is how you could land PA to the Director of Racing Systems in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to Formula 1. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Familiarise yourself with recent news about Formula 1 and think about how your skills can contribute to their mission. Show them you’re not just another candidate; you’re genuinely excited about being part of the team!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience supporting high-level executives and how you can bring that expertise to the Director of Racing Systems.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the F1 team. Keep an eye on our careers page for any new opportunities that pop up!
We think you need these skills to ace PA to the Director of Racing Systems in City of Westminster
Some tips for your application 🫡
Show Your Passion for F1:When you're writing your application, let your love for Formula 1 shine through! Mention any experiences or interests that connect you to the sport, as we want to see that enthusiasm for what we do.
Tailor Your CV and Cover Letter:Make sure to customise your CV and cover letter for this role. Highlight your experience supporting high-level executives and your skills in managing multiple tasks, as these are key for the Personal Assistant position.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to see your qualifications and achievements. We appreciate a well-organised application!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Formula 1
✨Know Your F1 Stuff
Brush up on your knowledge of Formula 1, its history, and recent developments. Being able to discuss the sport shows genuine interest and can impress the interviewers.
✨Master the Art of Organisation
Since the role requires impeccable organisation skills, prepare examples of how you've successfully managed multiple tasks or projects in the past. Use specific instances to demonstrate your strategic multi-tasking abilities.
✨Showcase Your Communication Skills
Prepare to discuss how you’ve cultivated relationships with stakeholders in previous roles. Highlight your communication style and how it has helped you manage high-profile individuals effectively.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle pressure and changing priorities. Think of scenarios where you had to remain calm under stress and be ready to share those experiences.
