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For Companies At a Glance
- Tasks: Support daily accounting operations and maintain accurate financial records in a creative environment.
- Company: Formation Architects, a leading architectural practice in London with a focus on employee development.
- Benefits: Join a supportive team with opportunities for growth and learning in finance.
- Why this job: Kickstart your finance career while working alongside creative professionals in an innovative setting.
- Qualifications: Strong numerical skills and previous finance experience preferred; AAT or similar qualifications are a plus.
- Other info: Embrace a collaborative culture that values diversity and inclusion.
The predicted salary is between 28800 - 42000 £ per year.
Formation Architects, a London based architectural practice wish to appoint a full-time Finance Assistant. The role would require working closely with and reporting to the Finance Manager in their London office.
About the role
Formation Architects are looking for candidates who are either at the beginning of their finance career or looking for a career change. We are looking for individuals with a strong willingness to learn and develop within this role. The ideal candidate will demonstrate relevant skills and attributes gained through previous employment that align with the requirements of this position.
Job Summary
As Finance Assistant, you will play a vital role in maintaining accurate financial records, supporting daily accounting operations, and assisting with financial reporting. You will be detail-oriented, numerically confident, able to prioritise effectively, and comfortable working within a creative environment.
Key Responsibilities
- Process supplier invoices accurately and efficiently
- Prepare and process weekly BACs AP run
- Resolve supplier queries and reconcile statements
- Review and process employee expenses for Finance Manager approval
- Process payment of approved employee expenses
- Prepare client invoices through the project management system
- Maintain and update the project management system (Rapport3) in line with company protocol
- Support Project Performance reporting
- Monitor and assist with Credit Control activities
- Post daily bank transactions and perform regular bank reconciliations
- Support Month-End processes and reporting
- Maintain accurate records and ensure ledgers remain current
- Contribute to process improvement initiatives
- Support ad-hoc financial analysis and administrative tasks as required
Key Qualifications & Skills
- Strong numerical and organisational skills with excellent attention to detail
- Previous experience in a finance role
- Proficiency with Microsoft Excel (including lookups, pivot tables, and data manipulation) and other MS Office applications
- Previous experience with Xero and Rapport 3 advantageous
- Solid understanding of accounting principles and bookkeeping best practice
- Ability to prioritise workload and meet deadlines within a busy studio environment
- Proactive approach with strong problem-solving skills
- Excellent time management capabilities
- Ability to manage multiple priorities simultaneously
- Fluency in written and spoken English
Personal Attributes
- Reliable, professional, and approachable demeanor
- Strong communication and interpersonal skills
- Collaborative team player who enjoys supporting creative professionals
- Discreet and trustworthy when handling confidential financial information
Qualifications
AAT or ACA/ACCA/CIMA part qualification (or currently studying) is desirable but not essential. We welcome applications from candidates with vocational qualifications in Business or Finance-related courses.
Company
Formation Architects is an AJ100 company based at the Oval in London, along with an office in Cardiff. It is set up as an Employee Ownership Trust and prides itself on nurturing and encouraging its staff to develop within the company. Formation Architects is an equal opportunities Architectural Practice and is committed to encouraging equality, diversity and inclusion among its workforce, and eliminating unlawful discrimination.
If you are interested in this opportunity or would like to apply speculatively, to join our friendly, professional team, please send your CV, covering letter and portfolio samples to recruitment@formationarchitects.co.uk. We receive a large number of applications so if you do not hear back from us within 28 days, consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies. In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies.
Position: W103 – Finance Assistant employer: Formation Architects
Contact Detail:
Formation Architects Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Position: W103 – Finance Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the finance industry, especially those who work at Formation Architects or similar firms. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by brushing up on your financial knowledge and skills. Make sure you can talk confidently about your experience with Excel and any accounting principles you've learned. We want to see that you're ready to dive into the role!
✨Tip Number 3
Show your enthusiasm for the role! When you get the chance to speak with the hiring team, let them know how excited you are about the opportunity to support their creative environment and contribute to their financial processes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Formation Architects team. Good luck!
We think you need these skills to ace Position: W103 – Finance Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Assistant role. Highlight any relevant experience and skills that match the job description, especially your numerical and organisational skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your background aligns with Formation Architects' values. Don’t forget to mention your willingness to learn and develop!
Showcase Your Skills: If you’ve got experience with Microsoft Excel, Xero, or Rapport 3, make sure to showcase that in your application. Mention specific tasks you've handled that demonstrate your proficiency and attention to detail.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Formation Architects
✨Know Your Numbers
As a Finance Assistant, you'll be dealing with numbers all day. Brush up on your basic accounting principles and be ready to discuss how you've applied them in previous roles. If you have experience with Microsoft Excel, especially with lookups and pivot tables, make sure to highlight that!
✨Show Your Organisational Skills
This role requires excellent attention to detail and the ability to prioritise tasks. Prepare examples from your past work where you successfully managed multiple priorities or improved a process. This will show that you're not just detail-oriented but also proactive.
✨Be Ready to Discuss Software Experience
Formation Architects uses specific software like Xero and Rapport 3. If you have experience with these or similar tools, be prepared to talk about it. If not, express your willingness to learn and adapt quickly to new systems.
✨Demonstrate Your Team Spirit
Since this role involves working closely with the Finance Manager and supporting creative professionals, it's important to showcase your collaborative skills. Think of examples where you've worked well in a team, especially in a busy environment, and be ready to share those stories.