At a Glance
- Tasks: Manage contracts and coordinate bids to secure exciting projects in hospitality design.
- Company: Leading hospitality design firm with a collaborative and international culture.
- Benefits: Competitive salary, flexible working, and a supportive team environment.
- Other info: Opportunity for long-term career growth in a vibrant London studio.
- Why this job: Join a dynamic team and contribute to landmark projects that shape the hospitality industry.
- Qualifications: Experience in contract administration or bid coordination, ideally in design or professional services.
The predicted salary is between 40000 - 50000 £ per year.
Six decades at the top of hospitality design does not happen by accident. This is a practice that has shaped some of the most recognisable hotels and resorts in the world, and it has held its place as the industry's leading hospitality design firm for over twenty years running. The London studio is its European hub, big enough to be trusted with landmark international work, small enough that you will know everyone by name and your contribution will be seen by the people who run it. The culture is collaborative and genuinely international. Ideas move between studios across Europe, Asia, the Middle East and the Americas, and the business support team sits alongside the designers rather than tucked away behind them. You get the reach and pace of a global practice with the feel of a London studio: proper design conversation, generous colleagues, and projects you will recognise when they open. For the right person this is a place to build a long career rather than pass through.
About the Role
This is a role for someone who is good with contracts and good with deadlines. Two halves: keeping the practice's contractual paperwork clean and in order, and running the submissions that win the studio its next projects.
Contracts
- Draft, review and support the negotiation of client contracts, consultant agreements, subcontracts and vendor agreements
- Check contracts against legal, regulatory and internal policy requirements before sign-off
- Process amendments, extensions and terminations
- Run a central contract repository and track key dates: renewals, deliverables, expiries
- Act as a first point of contact for clients, subcontractors and vendors on contractual matters
Bids and proposals
- Coordinate the preparation and submission of bids, proposals and tender responses
- Work with the London leadership team and project teams to pull together bid content
- Check submissions against client requirements and industry standards
- Prepare and manage client prequalification packs: company information, certifications, financial records, compliance documents
- Maintain proposal templates, boilerplate content and pursuit records
- Manage submission logistics, electronic delivery through to print and packaging
Qualifications
Experience in contract administration, bid coordination or proposal support, ideally within architecture, interior design, engineering or professional services.
Required Skills
- Comfortable reading contracts and spotting the terms that matter
- Confident in Microsoft Office, and able to format documents cleanly in Adobe CC
- Well organised, accurate, and calm when several deadlines land at once
- Clear written English and a collaborative approach
- An interest in hospitality and design is welcome, though the role is more administrative and contractual than creative
London studio, four days in, one day from home. Up to £40,000 depending on experience. Applicants must have the long-term right to work in the UK.
Proposal & Business Development Coordinator in London employer: FORM careers
As a leading hospitality design firm with over sixty years of experience, this company offers an exceptional work environment in its London studio, where collaboration and creativity thrive. Employees benefit from a supportive culture that values their contributions, alongside opportunities for professional growth within a globally recognised practice. With a focus on meaningful projects and a close-knit team atmosphere, this role is perfect for those looking to build a rewarding long-term career in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Proposal & Business Development Coordinator in London
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like FORM careers. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to FORM careers
Don't be shy about reaching out to FORM careers directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Proposal & Business Development Coordinator in London
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about FORM careers and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at FORM careers
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
