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- Tasks: Coordinate staff schedules and ensure effective workforce planning for high-quality care.
- Company: Join a dedicated People Team focused on creating excellent employee experiences.
- Benefits: 30 days annual leave, competitive salary, and potential for contract extension.
- Why this job: Make a real difference in people's lives while developing your skills in workforce planning.
- Qualifications: Strong analytical skills, excellent communication, and knowledge of workforce planning software.
- Other info: Dynamic role with opportunities for personal growth and promoting diversity.
The predicted salary is between 30000 - 42000 £ per year.
Accountable to: Workforce Planning Manager
Hours: 37 hours per week
Annual Leave: 30 days inclusive of public holidays
Location: Wishaw
Contract Term: TEMP (3 months fixed term, with possible extension contingent on service requirements)
General Description
Our People Team exists to nurture high performing employees, who are actively engaged in the pursuit of our vision for the people that we support. They are driven to create an excellent employee experience for our workforce knowing that this ultimately leads to excellent outcomes for the people we support. As part of the People Team, the Workforce Planning Team will ensure the effective recruitment and deployment of staff across SOL’s services.
Job Purpose
As the Workforce Planning Coordinator, you will play a crucial role in ensuring compliance with the principles of the Health and Care (Staffing) (Scotland) Act 2019. You will enable the delivery of safe, high quality care support to the people we work for. Working with a designated number of employees you will ensure rolling rosters are in place so that staff know their shift patterns in advance, enabling effective workforce planning. As part of a team of two coordinators you will be responsible for deploying an allocated team of Peripatetic Support Workers to cover absence and annual leave, monitoring overtime and compliance with contracted hours. You will carry out ‘keep in touch’ and ‘back to work’ meetings to ensure that staff who are absent from work have the support they need to return to work safely.
Key Responsibilities
- Ensure that rolling rosters are in place so that the people we support know who will be supporting them and that staff know their shift patterns in advance.
- Ensure all staff have most of their annual leave entitlement planned for the coming year and coordinate appropriate cover utilising Peripatetic Support Workers and Relief Staff.
- Deploy an allocated team of Peripatetic Support Workers to cover unplanned absence.
- Communicate any staffing changes and the reason for this to the people we support/their families.
- Work in partnership with the Talent Acquisition Coordinator to deliver a seamless onboarding experience for staff and the people we support.
- Coordinate appropriate shadowing time for new staff ensuring shadow checklists are completed.
- Provide reports to the Workforce Planning Meeting on potential staffing shortages.
- Carry out ‘keep in touch’ and ‘back to work’ meetings to ensure that staff who are absent from work have the support they need to return to work safely.
- Gather feedback from the people we support and colleagues on the performance of new staff.
- Utilise and maximise the use of SOLs digital people management platforms.
- Carry out routine ‘wellbeing check ins’ with an allocated number of staff to ensure working patterns are not impacting on wellbeing at work.
- Contribute to the development and implementation of recruitment and retention initiatives.
- Provide cover for colleagues within the Workforce Planning team.
- Carry out any administrative duties associated with the role.
Essential experience, skills and personal attributes
- Strong analytical skills with the ability to interpret complex data and make informed values-based decisions.
- Excellent communication and interpersonal skills, with the ability to build effective relationships with staff.
- Ability to coordinate solutions to complex problems.
- Understanding of the importance of person centred matching.
- Knowledge of relevant legislation and best practices in workforce planning.
- Proficiency in workforce planning software applications such as ‘Access People HR and Planner’.
- Proactive approach to problem-solving.
- Highly organised with strong attention to detail.
- Ability to work independently and as part of a team.
- Committed to promoting diversity and inclusion in the workplace.
- Passionate about improving outcomes for people.
Please Note: This job description describes the practical purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule.
Workforce Planning Coordinator in Wishaw employer: Forliving
Contact Detail:
Forliving Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workforce Planning Coordinator in Wishaw
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more natural you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Workforce Planning Coordinator in Wishaw
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Workforce Planning Coordinator role. Highlight your relevant experience and skills that match the job description, especially your analytical skills and understanding of workforce planning.
Showcase Your Communication Skills: Since this role involves a lot of interaction with staff and the people we support, it's crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to reflect this.
Highlight Your Organisational Skills: Being highly organised is key for this position. In your application, provide examples of how you've successfully managed multiple tasks or projects, showcasing your attention to detail and ability to coordinate solutions.
Apply Through Our Website: We encourage you to apply directly through our website. This way, you can ensure your application reaches us quickly and you’ll have access to any additional resources we provide for applicants.
How to prepare for a job interview at Forliving
✨Know Your Stuff
Make sure you understand the key responsibilities of a Workforce Planning Coordinator. Familiarise yourself with the Health and Care (Staffing) (Scotland) Act 2019 and how it impacts workforce planning. This will show that you're not just interested in the role, but that you’re also knowledgeable about the industry.
✨Show Off Your Communication Skills
Since this role involves building relationships with staff and the people supported, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in challenging situations. This will demonstrate your interpersonal skills and ability to coordinate solutions.
✨Be Data Savvy
Brush up on your analytical skills! Be ready to discuss how you interpret complex data and make informed decisions. If you have experience with workforce planning software like Access People HR and Planner, be sure to mention it. This will highlight your technical proficiency and readiness for the role.
✨Emphasise Your Organisational Skills
This position requires strong organisational abilities. Prepare to share specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your attention to detail and proactive problem-solving approach, as these are crucial for ensuring effective workforce planning.
