Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the High Value Works of Art section with customs procedures and documentation.
- Company: Join a dynamic team focused on handling valuable artworks in the air freight industry.
- Benefits: Enjoy a full training programme, flexible hours, and a collaborative work environment.
- Why this job: Be part of a unique role that combines art, logistics, and customer interaction.
- Qualifications: Previous experience in customs and freight forwarding is essential; strong communication skills required.
- Other info: Car driver essential; Monday to Friday hours with some flexibility needed.
The predicted salary is between 36000 - 60000 £ per year.
The Role
The Artwork Coordinator role is a new position, intended to support and expand the growing, business-critical High Value Works of Art section of our client\’s business. The role demands specialist knowledge of specific customs procedures, specialized handling knowledge and often complex booking arrangements.
The client has airport passes which allow them to split the coverage of the overseeing (witnessing/supervision) of the freight in the cargo shed and airside on the tarmac watching the unit being loaded on the aircraft.
Meet passengers in the terminal/red channel and assist client through the customs clearance. A full training program will be provided to cover these areas as required.
Working openly and collaboratively in a small operational team, good communication skills, attention to detail, and the ability to prioritize and organize your workload are essential. A major aspect of the role will require communication with customers directly, so a positive attitude and friendly professional demeanour are also critical.
Key Responsibilities
- Assisting the general administration of the Artwork Section.
- Data entry of work in NetFreight (Operational System) & Descartes.
- Checking paperwork making sure documents are in order for the team to key in entries.
- Assisting in customs documentation and entries, both import and export.
- Development of Knowledge of Air, Sea and Road Freight markets and procedures.
- Airline bookings, preparation of export documentation.
- Quotes export/imports, obtaining rates from airline.
- Handling of original documents such as licenses, ATA Carnets, CITES in accordance with legislative requirements.
- Liaising with the Transport Department to book collections, deliveries, airport transfers etc.
- Support the business in maintaining a positive and enjoyable working experience, aligned with our culture and values.
- Trips to Heathrow area airline handling sheds, HMRC / Border Force offices and other on-airport activities during business hours as required.
Training & Development Plan
- International Freight Forwarding Experience, Including UK/EU Customs Related Functions.
- Strong knowledge and understanding of Import/Export laws.
- CHIEF, CDS, CFSP and NES /CDS knowledge.
- Proficiency in MS Office and CRM software.
- Strong organisational and communication skills.
- Experience in handling ATA Carnets and CITES documents would be advantageous.
- The role is more Import than Export and more Air than Sea or Road but any experience of Exports and other modes would be advantageous.
The hours are Monday to Friday 9am to 5.30pm but flexibility is required. Car driver essential. Salary subject to experience.
We are only able to accept applications from candidates with previous experience for this role.
If you do not hear from us your application has been unsuccessful.
#J-18808-Ljbffr
Artwork Coordinator - Air Imports employer: FORGE
Contact Detail:
FORGE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Artwork Coordinator - Air Imports
✨Tip Number 1
Familiarise yourself with customs procedures and regulations related to artwork. Understanding the specific requirements for handling high-value items will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the air freight and customs sectors. Attend industry events or join relevant online forums to connect with people who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule of how you would manage multiple tasks in a busy environment. This will showcase your ability to prioritise and handle workload effectively.
✨Tip Number 4
Research the company culture and values of our client. Tailor your approach to reflect their ethos, showing that you are not only qualified but also a good fit for their team.
We think you need these skills to ace Artwork Coordinator - Air Imports
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in customs procedures, artwork handling, and any previous roles in freight forwarding. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Artwork Coordinator position. Mention specific skills such as attention to detail and communication abilities, and provide examples of how you've successfully managed similar responsibilities in the past.
Showcase Relevant Experience: If you have experience with ATA Carnets, CITES documents, or any customs-related functions, be sure to highlight these in both your CV and cover letter. This will show that you understand the complexities of the role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your professionalism.
How to prepare for a job interview at FORGE
✨Showcase Your Knowledge of Customs Procedures
Make sure to brush up on specific customs procedures relevant to the role. Demonstrating your understanding of import/export laws and regulations will show that you are well-prepared and knowledgeable about the industry.
✨Highlight Your Communication Skills
Since the role involves direct communication with customers, be ready to discuss your previous experiences where you effectively communicated in a professional setting. A positive attitude and friendly demeanour can set you apart from other candidates.
✨Demonstrate Organisational Skills
Prepare examples of how you've successfully prioritised and organised your workload in past roles. This will help illustrate your ability to manage multiple tasks efficiently, which is crucial for the Artwork Coordinator position.
✨Familiarise Yourself with Relevant Software
Since proficiency in MS Office and CRM software is essential, ensure you are comfortable discussing your experience with these tools. If you have any experience with NetFreight or similar operational systems, be sure to mention it during the interview.
