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For Companies At a Glance
- Tasks: Join our HR team to provide essential administrative support and manage various service functions.
- Company: Be part of the UK's diplomatic and consular work, with a global network of 281 offices.
- Benefits: Enjoy a competitive salary, Civil Service pension, and opportunities for skill development.
- Why this job: Make a real impact while working in a collaborative environment that values your contributions.
- Qualifications: Strong organizational, IT, and communication skills are essential; British citizenship required.
- Other info: Expect training for corporate roles like fire warden or first aider, plus project management support.
The predicted salary is between 22400 - 33600 £ per year.
Job Description
Human Resources Administrative Officers – East Kilbride
Salary: £28,000
Contract: Permanent
Working pattern: Full-time
Location: East Kilbride
Reference number: 387023
We lead the UK’s diplomatic, development and consular work around the world. We employ around 17,000 staff in our global network of 281 offices worldwide. Our UK-based staff work in King Charles Street in London, Abercrombie House in East Kilbride and in Milton Keynes.
Your role with us
We’re currently looking for talented and enthusiastic people to join our Human Resource (HR) Services department, and provide high quality administrative support and corporate services to our organisation. Your work will be customer-orientated and essential to the successful delivery of our objectives, and involve a variety of service functions including pensions, recruitment, payroll data management and internal and external communications.
When you join us, the department will configure your role to meet specific business needs, but it will typically include creating and maintaining electronic filing systems and working on databases and distribution lists. You may also deal with telephone and email enquiries, help to organise meetings and events, and undertake corporate roles such as fire warden or first aider, for which training will be provided. We might also ask you to provide project management support, which would involve monitoring progress against objectives, ensuring a project remains on schedule, anticipating and managing risks, and maintaining accurate records.
Who we’re looking for
To be a success in this vital role you’ll possess good organisational skills, take responsibility for your own work and be committed to high standards of customer service. It’s important that you have strong literacy, numeracy and IT skills, with a particular focus on the use of Windows 10, Microsoft Office (Excel, Outlook, Teams and Word) and mailbox management.
Your strong interpersonal and communication skills will make you a highly motivated and collaborative team worker, and we’ll expect you to have excellent analytical and planning skills with the ability to work to tight deadlines. You should also be capable of making effective decisions, identifying problems and proposing solutions to maintain a quality service.
You must be a British citizen at the time of your application, and you’ll be required to attain Developed Vetting (DV) security clearance. Please note that obtaining DV clearance can take approximately three months depending on your individual circumstances. For more information about this process, click here.
We encourage applications from all communities, so that we reflect the very best of 21st century Britain. Everyone here gets the support to develop their skills and capabilities as well as benefits that help to make the most of life in and out of work, including a Civil Service pension.
Use your talent and experience to shape our nation’s future, and deliver tangible improvements to millions of lives, including your own.
Closing date: Monday 3 March 2025.
Human Resources Administrative Officers employer: Foreign, Commonwealth and Development Office
Contact Detail:
Foreign, Commonwealth and Development Office Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Administrative Officers
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Windows 10 and Microsoft Office applications like Excel, Outlook, Teams, and Word. Being proficient in these programs will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This could include managing schedules, organizing events, or maintaining filing systems, which are all relevant to the HR Administrative Officer position.
✨Tip Number 3
Since the role involves customer service, think of situations where you provided excellent support or resolved issues effectively. Be ready to discuss these experiences during any interviews, as they will showcase your commitment to high standards of service.
✨Tip Number 4
Prepare to discuss your ability to work under tight deadlines and how you handle pressure. The job requires strong analytical and planning skills, so having concrete examples of how you've successfully navigated challenging situations will be beneficial.
We think you need these skills to ace Human Resources Administrative Officers
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Human Resources Administrative Officer position. Highlight key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to emphasize relevant experience in HR administration, customer service, and IT skills. Use specific examples that demonstrate your organizational abilities and proficiency with Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organization. Mention your strong interpersonal skills and commitment to high standards of customer service, and explain how you can contribute to the team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Foreign, Commonwealth and Development Office
✨Showcase Your Organizational Skills
Since the role requires strong organizational abilities, be prepared to discuss specific examples of how you've successfully managed tasks or projects in the past. Highlight any systems or tools you used to stay organized.
✨Demonstrate Customer Service Commitment
Emphasize your dedication to high standards of customer service. Share experiences where you went above and beyond to assist clients or colleagues, showcasing your interpersonal skills.
✨Familiarize Yourself with Relevant Software
Make sure you're comfortable discussing your experience with Windows 10 and Microsoft Office applications, especially Excel, Outlook, Teams, and Word. Be ready to explain how you've used these tools in previous roles.
✨Prepare for Project Management Questions
Since project management support is part of the role, think about times when you've monitored progress against objectives or managed risks. Be ready to share how you ensured projects stayed on schedule.
