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- Tasks: Support finance operations with admin tasks, banking, and project management.
- Company: Join the FCDO, impacting lives globally through diplomatic and development work.
- Benefits: Enjoy hybrid working options and a generous Civil Service Pension.
- Why this job: Develop your skills in a fast-paced environment while making a real difference.
- Qualifications: Be organised, numerate, and proficient in Microsoft Office; British citizenship required.
- Other info: Opportunity for career growth with a supportive team focused on your success.
The predicted salary is between 28800 - 43200 £ per year.
With 17,000 staff working together to deliver diplomatic, development and consular work around the world, the work of The Foreign, Commonwealth and Development Office (FCDO) can be felt in every continent. From managing international development funds through to offering timely travel advice, we make a vital contribution to keeping British citizens safe and improving the life outcomes of people everywhere.
Your role with us
As a member of the Finance Operations Services department, you will provide seamless administrative support and corporate services to FCDO colleagues both in the UK and around the world. Committed to developing your skills and knowledge, you will take ownership of internet banking requirements and use financial systems such as Oracle to process transactions and receipts, seeing to it that every entry is accurate. This will include checking invoices to identify any mismatches, reconciling payments and calculating and paying pension benefits. You will also be entrusted with monitoring budgets, raising purchase orders and issuing invoices, and you will handle credit card issues, ensuring they reach a successful conclusion.
With administrative duties to take care of - such as organising meetings and creating databases and distribution lists - we will also need you to offer astute project management support. This could involve a range of duties such as monitoring progress, helping us identify and mitigate risks and maintaining accurate records. Regardless of what you are doing, you will be committed to delivering the highest level of customer support, making you an integral part of our team.
Who we are looking for
To be equal to the demands of our fast-paced team, you will be a highly organised individual with the ability to prioritise your workload, and deliver tasks on time. We are looking for analytical individuals who want to develop their careers with us, so if you would like to learn about everything from commercial and procurement policies through to compliance procedures, you will thrive with us.
Proficient in the use of Windows 10 and Microsoft Excel (including Word, Outlook, Teams and Excel) you will be quick to learn. Crucially, you will be a numerate individual, and you will have good verbal and written communication skills. Comfortable making effective decisions, you will enjoy coming up with solutions to problems, and you will have a sharp eye for detail. You will also be a British Citizen, and you will be willing to attain Developed Vetting security clearance.
In turn, we can offer you a fascinating career path, with the scope to support both national and international priorities. With the option for hybrid working, you will need to spend at least 60% of your time in the office, but we are willing to discuss flexible arrangements to accommodate your lifestyle commitments. We will also provide you with a desirable benefits package including access to a generous Civil Service Pension.
If you are ready to get your career off to a flying start, with the support of a team who want to see you excel, then we would be delighted to hear from you.
Financial Operations Administrative Officers employer: Foreign, Commonwealth and Development Office
Contact Detail:
Foreign, Commonwealth and Development Office Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Operations Administrative Officers
✨Tip Number 1
Familiarise yourself with the financial systems mentioned in the job description, particularly Oracle. Having a solid understanding of how to navigate and use these systems will give you an edge during the interview process.
✨Tip Number 2
Brush up on your knowledge of budget monitoring and invoice reconciliation. Being able to discuss specific examples of how you've successfully managed these tasks in previous roles will demonstrate your capability and readiness for the position.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively prioritised workloads in fast-paced environments. This will highlight your ability to thrive in the dynamic setting of the FCDO.
✨Tip Number 4
Prepare to discuss your problem-solving skills and decision-making processes. Think of scenarios where you've identified issues and implemented solutions, as this aligns with the role's requirements for astute project management support.
We think you need these skills to ace Financial Operations Administrative Officers
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Financial Operations Administrative Officer role. Emphasise your organisational skills, attention to detail, and proficiency in financial systems like Oracle.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the FCDO. Mention specific examples of how your previous experiences have prepared you for the tasks outlined in the job description, such as managing budgets or providing administrative support.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office applications, especially Excel. Provide examples of how you've used these tools in past roles to manage data or streamline processes.
Showcase Your Problem-Solving Abilities: Include instances where you've successfully identified and resolved issues in previous positions. This could involve reconciling payments or improving administrative processes, demonstrating your analytical skills and attention to detail.
How to prepare for a job interview at Foreign, Commonwealth and Development Office
✨Showcase Your Organisational Skills
As a Financial Operations Administrative Officer, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise and meet deadlines.
✨Demonstrate Your Analytical Abilities
The role requires strong analytical skills. Be ready to discuss situations where you've had to analyse data or solve problems, particularly in financial contexts. This will show your potential employer that you can handle the numerical aspects of the job.
✨Familiarise Yourself with Financial Systems
Since you'll be using systems like Oracle, it’s beneficial to have a basic understanding of these tools. If you have experience with similar software, mention it during the interview to demonstrate your readiness to adapt quickly.
✨Prepare for Customer Support Scenarios
Customer support is a vital part of this role. Think of examples where you've provided excellent service or resolved issues effectively. This will illustrate your commitment to delivering high-quality support to colleagues and stakeholders.
