Book Keeper / Office Manager

We are looking for part-time Bookkeeper / Office Manager who should have the following experience and skills Office administration: • Sales ledger – invoicing and reconciling payment (typically 5 sales invoices a month) • Purchase Ledger –reconciling purchase invoices and expenses / credit cards (30 items per month) • Bank reconciliation • Credit control • Monthly reconciliation and reports • Create and manage spreadsheets for cashflow and other analysis • Ensuring all transaction, including all expenses entries are all completed in time for the quarterly VAT return to be submitted to HMRC by our accountants • Provide salary details to our external payroll provider The other business activities would include: • Manage the booking of the studios for both internal and external use • Managing the day-to-day use of the studios so they are ready for photo/video shoots and for post-shoot to ensure equipment is returned to correct place, and that the studio, kitchens, etc are clean and tidy. • Organising logistics for shoots and model casting. In any one day there may be up to 40 people at the studios, staff, subcontractor, models and customers • Manage studio refreshments for shoots, etc • Managing and booking of external providers of studio maintenance/certification • Picking up visitors and delivering equipment where possible and agreed. We pay mileage at 45p/mile. Where car insurance doesn’t accommodate this usage, we would re-imburse any additional cost. The candidate should have the following characteristics and Skills • Must be self-reliant and with good verbal and written communication skills. • Must be able to maintain a positive and professional attitude while working in a sometimes high-pressure environment. • Must be very flexible and be able to manage multiple activities at the same time. • Must be experienced with Excel or Google sheets and able to do analysis and create business reports • Must have substantial experience with accounting software; preferably with Xero, though training can be provided. This position is anticipated to be part time / flexible working for the right candidate. We will pay a very competitive salary to ensure we employ the most capable candidate. Holidays would be 28 days per annum pro-rata on contracted hours to include bank holidays