Sr. Department Assistant, Level 5 (PT)

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Responsibilities:

• Reporting to the Director of the Press and Business Manager, the Senior Department Assistant supports the Director by handling a wide range of duties.

Essential Functions:

• Scans and enters invoices through FinPay and FinBuy.
• Prepares Independent Contractor paperwork to accompany invoices for submission to HR and FinPay.
• Submits Wire Requests to Accounts Payable.
• Processes royalty statements and paperwork for authors receiving payments.
• Records Concur credit card payments, Interdepartmental Expense Requests, and Budget Transfers.
• Enters credit cards, check deposits, wire transfers, and all expenses in QuickBooks.
• Reviews entries on Fordham’s Banner System in order to reconcile with QuickBooks balances.
• Runs reports of a book’s production costs to calculate unit cost.
• Prepares timely budget reports for the Director and the Marketing department and tracks the percentage of budget spent on all income and expense accounts.
• Assists the Business Manager with financial reports.

This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Management Responsibilities:

• Not responsible for supervision or oversight of others.

Additional Functions:

• Keeps an Excel file for accounts receivable and sends second notices when appropriate.
• Maintains files for paid bills, deposits, and accounts receivable.

Required Qualifications:

• High school diploma or equivalent required.
• Minimum of two years of experience in accounting, book publishing, clerical support within a higher education setting, or related experience.

Required Qualifications: Knowledge and Skills:

• Mandatory Competency Testing.
• Strong technical skills in Microsoft Office Suite and QuickBooks.
• Excellent organizational skills.
• Ability to maintain discretion and confidentiality.
• Demonstrated writing ability.

Preferred Qualifications:

• Bachelor’s degree.
• Experience in developing internal processing and filing systems.

Salary Information:

• Minimum Biweekly Salary for All Others – $1,383.04
• Maximum Biweekly Salary for All Others – $1,383.04

Union Affiliation: Local 153

Posting Number: C072P

Number of Vacancies: 1

Posting Date: 01/22/2026

EEO Statement:

Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment:

• Physical Activity: Sitting Nearly Continuously, Repetitive Hand Motion (such as typing) Nearly Continuously, Hearing, Listening, Talking Nearly Continuously, Standing Seldom, Walking Seldom.

Work Environment: Office Environment – Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply:

• Required Documents: Resume, Cover Letter
• Optional Documents: Supplemental questions you will be required to answer on the application (No action is needed on this page)