Project Coordinator

About Fordham University Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Reporting to the Vice President and Chief of Staff, the Project Coordinator provides execution, production, and research support across the Office of the President, ensuring high-quality materials and preparation for presidential priorities and engagements. This is an on-site role at the Rose Hill (Bronx) campus. The position will require travel to our Lincoln Center (Manhattan) campus and may require nights and weekends as assigned by the VP/Chief of Staff.

Essential Functions

• Develop high-quality presentations for Board of Trustees, Cabinet, and external engagements.
• Conduct research to support presidential speeches and communications.
• Coordinate assembly of briefing packets for meetings and events with the Director of Presidential Operations.
• Build and assemble briefing documents, including gathering, synthesizing, and organizing inputs.
• Prepare background materials to support presidential engagements and decision-making.
• Support execution of special projects and initiatives through coordination, tracking, and material development.
• Maintain a centralized knowledge repository, including briefings, speeches, and Board materials.
• Ensure consistency, formatting, and quality of all documents produced by the Office of the President.
• Maintain tracking systems for follow-up actions and provide updates on status and progress.
• Utilize AI and generative tools to enhance the efficiency, quality, and speed of research, presentation development, and material production.
• Support overall coordination and execution of presidential priorities as assigned.

Management Responsibilities

Not responsible for supervision or oversight of others.

Additional Functions

In coordination with the Office of University Events, support major presidential events, including Commencement and Convocation, as assigned by the VP/Chief of Staff.

Required Qualifications: Education and Experience

• Bachelor’s degree or an equivalent combination of education and experience.
• Minimum of two years of project coordination or administrative experience.
• Strong organizational and presentation preparation skills.

Required Qualifications: Knowledge and Skills

• Demonstrated excellence in communication skills.
• Proven organizational skills, extraordinary attention to detail, and the ability to perform multiple tasks concurrently with professionalism in a fast-paced office environment.
• Demonstrated ability to interact effectively with internal and external constituent groups and to maintain confidential and sensitive information.
• Proven ability to build trust through commitment to the highest ethical and professional standards.
• Proficiency in Microsoft Office suite (PowerPoint, Excel, Word) or similar suite.

Preferred Qualifications

• Higher education experience.
• Experience supporting executive offices.

Minimum and Maximum Starting Salary

Minimum Starting Salary: $70,000
Maximum Starting Salary: $85,000
Note: Salary is commensurate with qualifications, experience, and skills.

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity: Sitting – Nearly Continuously Repetitive Hand Motion – (such as typing) – Nearly Continuously Hearing, Listening, Talking – Nearly Continuously

Work Environment: Office Environment – Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

• Resume
• Cover Letter
• Writing Sample (No more than 750 Words)