At a Glance
- Tasks: Support admin operations and assist during events with precision and professionalism.
- Company: Join a dynamic team in a supportive work environment.
- Benefits: Flexible part-time hours and opportunities for skill development.
- Other info: Perfect for students looking to balance work with studies.
- Why this job: Gain valuable experience in administration and event management while working independently.
- Qualifications: Attention to detail, strong communication skills, and organisational abilities.
The predicted salary is between 31500 - 38500 £ per year.
- Team Admin Assistant (Part‐Time)
- 2–3 hours per day | Weekday schedule
We are seeking a highly organised and detail‐focused Team Admin Assistant to support core administrative operations and provide structured assistance during event delivery.
This part‐time role requires exceptional accuracy, strong communication skills, and the ability to work independently within a professional environment.
Key Responsibilities
- Administrative operations — Maintain records, update internal systems, and support daily administrative workflows.
- Document management — Prepare, proofread, and quality‐check documents to ensure accuracy and compliance.
- Communication support — Manage inbox activity, respond to enquiries, and support internal correspondence.
- Scheduling coordination — Assist with diary management, meeting preparation, and coordination of small internal activities.
- Data integrity — Enter and maintain information across databases with a high level of precision.
- Event‐Related Responsibilities
- Event preparation — Support operational readiness the day before events, ensuring all materials, lists, and documentation are accurate and up to date.
- Meet‐and‐greet team oversight — Manage a small meet‐and‐greet team on event days, ensuring professional presentation and smooth guest arrival.
- Placename & seating updates — Handle last‐minute amendments to placenames, seating plans, and guest lists with precision.
- Trophy & signage coordination — Ensure trophies, signage, and branded materials are delivered, checked, and correctly positioned.
- Charity collection management — Oversee charity collection materials and processes, ensuring compliance and accurate handling.
- On‐the‐day operational support — Provide structured assistance throughout the event to maintain professional standards and resolve issues promptly.
- Candidate Requirements
- Exceptional attention to detail and a commitment to accuracy.
- Strong organisational and time‐management capabilities.
- Professional communication skills, both written and verbal.
- Ability to work independently for short daily periods.
- Experience in administration or event support is advantageous but not essential.
What We Offer
- Flexible part‐time hours (approximately 2–3 hours per day).
- A professional and supportive working environment.
- Opportunities to develop administrative and operational skills.
- Exposure to a broad range of organisational and event activities
Team Admin Assistant in Ingatestone employer: Ford Sinclair Events
Join our dynamic team as a Team Admin Assistant, where you will thrive in a professional and supportive environment that values accuracy and organisation. With flexible part-time hours, you'll have the opportunity to develop your administrative skills while contributing to exciting event operations. Our culture promotes independence and growth, making it an excellent place for those seeking meaningful and rewarding employment.
