Team Operations Executive

Purpose of the Role

The Football Association of Wales is responsible for the national football squads from Under 15 through to the Senior sides in both the female and male game. The Team Operations Executive will be supported by the Head of Football Operations and the wider Football Operations team to deliver on a successful programme of matches for the Wales National football teams.

The role is responsible for the organisation and smooth running for a Wales National and Development international camps – to include the preparation and on-camp delivery.

Key areas of Accountability/Responsibility

• To manage and oversee the operational delivery of the Wales National and Development international camps including the co-ordination of all travel, camp schedules and accommodation in and out of UK.
• Responsible for developing and managing designated squads within the international schedule in collaboration with the multi-disciplinary team and ensure that all international camps are delivered to a high quality and that FIFA windows are maximised to support national teams success.
• Develop detailed camp itineraries for staff and players for international camps.
• Delivering clear organisational information through strong lines of communication with coaching staff.
• Monitoring of international camp spend and budgets.
• Ensure correct implementation of medical records database – BM54 – to advise clubs and players of camp information. Confirm medical legal requirements with Head of Medical Services as required.
• Manage the International CRM database system used to store player and club contact details and player personal identification and crucial eligibility documentation for designated team.
• Manage and update relevant risk assessments for international events.
• Develop and manage relationships with key stakeholders such as clubs, players, parents, facilities, transport tenders, travel companies, catering and accommodation services.
• Undertake international site visits when required prior to team event.
• Undertake site visits for accommodation, match stadia, facility hire.
• Understanding of UEFA match scheduling system – for example, UEFA TIME platform
• Ensure all procedures comply with both FIFA and UEFA competition regulations at both youth and senior level.
• Ensure all player and staff match fees and travel expenses are correctly administered and coded appropriately.
• Manage and administer purchase order documentation linked to invoices.
• Liaise with other associations regarding friendly fixtures for designated squads.
• Provide site visit tour for visiting associations prior to events in Wales.
• Support safeguarding and player welfare activities as required.
• Attend UEFA Draws for designated team competitions.

Person Specification

Qualifications / Experience

• Educated to A Level standard or equivalent.
• Experience working in a team sport environment.
• Experience of working in a camp environment or similar (advantageous)
  

Skills / Knowledge

• Excellent project management and organisational skills
• Ability to prioritise a busy workload
• Calm under pressure when quick decisions are required.
• Excellent IT skills to include the Microsoft Office package and the ability to pick up new systems.
• Excellent communication skills both written and verbal.
• Knowledge of international football organisation (advantageous)

Role Specific Requirement

• The successful applicant will be subject to an enhanced DBS check.
• Extensive international travel is required - the post holder must be willing to work unsociable hours, weekends, domestically and internationally.
• The ability to speak Welsh would be an advantage
  

FAW Values

Our values underpin the FAW vision and guide all aspects of our work:

Excellence – we approach every challenge with determination and a drive to deliver our very best in all we do. We display commitment, motivation, discipline and perseverance, and hold ourselves accountable for results. In every aspect of business and sport, we strive to excel.

Family – we promote a welcoming culture of warmth and belonging where everyone is embraced. Through the power of the collective, we will continue to expand our football family, welcoming anyone who wants to achieve great things for Wales.

Respect – we believe that different ideas, strengths, interests, and cultural backgrounds are fundamental for success. We will earn the respect of others through our commitment to be open, honest, ethical and fair.