At a Glance
- Tasks: Support senior leaders and keep the office running smoothly in a fast-paced environment.
- Company: Join Footasylum, a leading omni-channel retailer with a focus on development.
- Benefits: Gain valuable experience, training, and opportunities for career growth.
- Other info: Enjoy a fun, supportive culture where your success matters.
- Why this job: Be at the heart of the business and make a real impact every day.
- Qualifications: Strong communication skills and adaptability are key; passion is a plus!
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an Executive Assistant to join our successful Executive Team on a 12‑Month FTC (Maternity Cover). You will have an impact on day‑to‑day operations of the office. This is a varied and fast‑paced role where no two days are the same. You'll be at the heart of the business, helping senior leaders stay organised, focused, and able to perform at their best.
Key Responsibilities
- Discretion is of the utmost importance for this role, so you must be professional when dealing with confidential matters.
- This role requires you to liaise with all areas of the business, so your communication skills must be strong.
- Manage busy diaries, meetings, and appointments.
- Prepare meeting agendas, take minutes, and track actions.
- Manage inboxes and prioritise emails.
- Screen and handle emails and enquiries.
- Prepare reports, presentations, and briefing documents.
- Support executives with day‑to‑day administration and organisation.
- Help keep the Head Office running smoothly.
- Maintain and update files, records, and SharePoint documents.
- Raise purchase orders and process invoices.
- Organise and maintain effective filing systems.
- Support continuous improvements to administrative processes.
- Arrange travel, accommodation, and itineraries.
- Organise meetings, events, and company activities.
- Support employee engagement initiatives and social events.
- Build positive relationships across the business.
- Liaise with senior managers, department heads, employees, and external contacts.
- Respond to queries and ensure requests are handled efficiently and professionally.
- Provide support to the Head of ESG on sustainability initiatives.
- Assist with policy updates, charity partnerships, reporting, and related projects.
- Help coordinate activities that support the company's ESG goals.
What We’re Looking For
- Adaptable and have strong attention to detail.
- Able to organise tasks and use your initiative to prioritise an ever‑changing workload.
- Passion—whether it is with fashion or another area, we want to help utilise that passion into your career. We encourage people to defy the ordinary.
- We are keen to hear from you regardless of your experience, as we want to know about your motivations and what is driving you to apply for the role.
Why Footasylum?
Footasylum is one of the UK’s leading omni‑channel retailers. We value you and your development. Our people across the business have taken on new opportunities, whether that’s stepping into a new role, moving into a different department, or building new skills through the support and training we offer. Our goal is to create a fun, supportive environment where your success matters just as much as ours, and where you have the tools, encouragement, and opportunities to achieve your goals.
Executive Assistant employer: Footasylum
At Footasylum, we pride ourselves on being an exceptional employer, offering a dynamic and supportive work environment that fosters personal and professional growth. As an Executive Assistant, you'll play a crucial role in our vibrant team, where your contributions are valued, and you'll have access to ongoing training and development opportunities. Located at the heart of the UK’s retail landscape, we encourage a culture of collaboration and innovation, ensuring that every day is both rewarding and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Footasylum and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Footasylum. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Footasylum
✨Showcase Your Adaptability
Given that this is a temporary HR role at Footasylum, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Footasylum uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Footasylum.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Footasylum.
