At a Glance
- Tasks: Support senior leaders with organisation, communication, and day-to-day operations.
- Company: Join Footasylum, a leading UK retailer in streetwear and sportswear.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: Diversity is valued, and growth opportunities abound in this vibrant workplace.
- Why this job: Be at the heart of a dynamic team and make a real impact.
- Qualifications: Strong communication skills and a passion for organisation are key.
The predicted salary is between 30000 - 40000 £ per year.
Footasylum is a leading UK-based retailer specialising in streetwear and sportswear, committed to delivering innovative and trend-setting products to our customers, with a strong focus on digital transformation and data-driven decision-making.
We are looking for an Executive Assistant to join our successful Executive Team on a 12 Month FTC (Maternity Cover). You will have the opportunity to have an impact on day-to-day operations of the office. This is a varied and fast-paced role where no two days are the same. You'll be at the heart of the business, helping senior leaders stay organised, focused, and able to perform at their best.
About You
We are looking for someone who embodies the Footasylum values – Community, Collaborate and Challenge. You will be an expert in UK culture and a brand fanatic. You will be adaptable and have strong attention to detail. You will be able to organise tasks and use your initiative to prioritise an ever-changing workload. You will have passion. It can be with fashion, it can be with something else, but we want to help utilise that passion into your career. We encourage people to defy the ordinary.
- Discretion is of the utmost importance for this role, so you must be able to be professional when dealing with confidential matters.
- This role requires you to liaise with all areas of the business so your communication skills must be strong.
- We are keen to hear from you despite your experience, as we want to know about your motivations and what is driving you to apply for the role.
Responsibilities
The role is varied and will include:
- Executive Support
- Manage busy diaries, meetings, and appointments.
- Prepare meeting agendas, take minutes, and track actions.
- Manage inboxes and prioritise emails.
- Screen and handle emails and enquiries.
- Prepare reports, presentations, and briefing documents.
- Support executives with day-to-day administration and organisation.
- Business & Office Support
- Help keep the Head Office running smoothly.
- Maintain and update files, records, and SharePoint documents.
- Raise purchase orders and process invoices.
- Organise and maintain effective filing systems.
- Support continuous improvements to administrative processes.
- Travel & Event Coordination
- Arrange travel, accommodation, and itineraries.
- Organise meetings, events, and company activities.
- Support employee engagement initiatives and social events.
- Stakeholder Management
- Build positive relationships across the business.
- Liaise with senior managers, department heads, employees, and external contacts.
- Respond to queries and ensure requests are handled efficiently and professionally.
- ESG & Sustainability Support
- Provide support to the Head of ESG on sustainability initiatives.
- Assist with policy updates, charity partnerships, reporting, and related projects.
- Help coordinate activities that support the company's ESG goals.
Why Footasylum?
We are one of the UK’s leading omni channel retailers, but as well as that, we’re a genuinely great place to work. We value you and your development. Our people across the business have taken on new opportunities, whether that’s stepping into a new role, moving into a different department, or building new skills through the support and training we offer. Our goal is to create a fun, supportive environment where your success matters just as much as ours, and where you have the tools, encouragement, and opportunities to achieve your goals.
Diversity
We recognise and value the importance of diversity to help make sure we have a diverse perspective when we are building services to customers and the wider business. This is great news for us. But for us, diversity is also about building happy energised teams full of people who want to learn and want to be inspired by each other's different backgrounds and experiences.
Recruitment Process
We review applications on an individual basis, and if we feel you would be a good fit we’ll invite you for a call or Teams video for an informal chat about the role, and to see if we’re a good fit for you. We value open and honest conversations and collaboration, giving you a chance to learn about what we are doing in an informal and friendly environment. We want to know about you and why you feel that this is the opportunity for you. Please note, this is not a remote role, and our expectation is that you will be able to attend Head Office in a hybrid way, in Greater Manchester.
Executive Assistant - 12 Month FTC employer: Footasylum Ltd
Footasylum is an exceptional employer that prioritises employee development and fosters a vibrant work culture. With a strong commitment to diversity and collaboration, we provide ample opportunities for growth within the company, ensuring that every team member feels valued and inspired. Located in Greater Manchester, our head office offers a dynamic environment where your passion for fashion and footwear can thrive, supported by a team that celebrates innovation and creativity.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - 12 Month FTC
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Footasylum Ltd can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Footasylum Ltd; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Footasylum Ltd.
We think you need these skills to ace Executive Assistant - 12 Month FTC
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Footasylum Ltd and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Footasylum Ltd's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Footasylum Ltd
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
