Are you an aspiring Executive Assistant? Start your career with us.
We’re one of the UK’s most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let’s shape the future together.
Role Overview
- Role: Executive Team Assistant
- Team: Executive
- Location: Southampton
- Working Pattern: Full time
- Why this role matters: By supporting our senior leaders behind the scenes, you’ll help keep the business running smoothly while developing valuable skills for a successful career in Executive Support.
What you’ll do
This role offers an opportunity to begin a career as an Executive Assistant (EA) within a small, collaborative team. As an Executive Team Assistant you will learn and develop core business administration and executive support skills while assisting in delivering high-quality support to the Senior Management Team (SMT).
Working under the guidance of the (Lead) Executive Assistant, you will support the coordination of day-to-day administrative and logistical activities, helping to ensure that senior leaders are well‑organised, prepared, and able to operate effectively.
In this role, you’ll learn about and support with a variety of interesting tasks, such as:
- Executive Support (Developmental and support focused)
- Assist the (Lead) Executive Assistant in providing administrative support to the SMT.
- Support with diary management activities, including scheduling meetings and coordinating availability.
- Help prepare basic documentation, meeting packs, and presentations.
- Learn how to prioritise and manage requests under guidance.
- Coordination & Logistics
- Assist with arranging meetings, including booking rooms, setting up equipment, and organising refreshments/lunches.
- Support travel bookings (e.g. transport, accommodation, itineraries).
- Help ensure meeting logistics run smoothly and on time.
- Maintain organised records, documents, and shared files.
- Stakeholder Support
- Support with managing requests and queries from internal and external stakeholders.
- Learn how to communicate professionally on behalf of the team.
- Build relationships across functions through regular interaction.
- Escalate queries or issues appropriately to the (Lead) EA.
- Information Management
- Assist with gathering and organising information from different teams (e.g. the coordination of Practice Group plans and updates).
- Support the clear and timely sharing of information where required.
- Ensure accuracy and attention to detail in all communications and documents.
- Handle confidential or sensitive information responsibly under guidance.
- Team Contribution
- Work closely within a small EA team environment, supporting colleagues as needed.
- Take a proactive approach to managing personal learning and development.
- Seek feedback and apply learning to improve performance.
- Contribute to maintaining efficient and organised ways of working.
What we’re looking for
Key Skills & Experience (Entry Level)
- Good organisational skills and willingness to learn how to manage multiple tasks.
- Strong attention to detail and pride in accuracy.
- Clear communication skills (written and verbal).
- Ability to follow instructions and ask questions when unsure.
- Interest in developing a career in administration or executive support.
Key Attributes
- Positive, proactive, and eager to learn.
- Reliable and takes ownership of tasks given.
- Comfortable working as part of a small, supportive team.
- Curious and open to feedback.
- Adaptable and able to respond to changing priorities.
- On‑the‑job training in executive support and business administration.
- Mentoring and coaching from the Executive Assistant team.
- Exposure to senior stakeholders and organisational operations.
- Development of core skills including organisation, communication, and prioritisation.
Progressive benefits tailored to you
- Enhanced parental leave policies.
- Health and wellbeing initiatives (e.g., mental health support, gym memberships).
- The opportunity to study a relevant qualification via an Apprenticeship route Level 3 or Level 4 in Business Administration.
Whether you tick every box or not
We’re not box tickers. We appreciate the need for everyone to find a role that challenges them and gives them room for growth.
If you bring transferable skills and a fresh perspective, we’d love to hear from you. If this role excites you and you have the skills to succeed, we encourage you to apply.
Equal Opportunities
We are an Equal Opportunities Employer. All applicants will be considered irrespective of gender, age, disability, religious or philosophical belief, race/ethnicity, sexual orientation, or any other protected characteristic.
