Business Services Assistant in Southampton

Ready to take your career to the next level? We’re one of the UK’s most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let’s shape the future together.

The role in 60 seconds:

• Role: Business Services Assistant
• Team: Business Services
• Location: Office based in Southampton
• Working Pattern: Full time

Why this role matters: This is a pivotal opportunity supporting the firm with business and facilities administration.

Looking to build your career in a professional services environment? Join our friendly Southampton Business Services team as a Business Services Assistant, where you’ll play a key role in keeping our office running smoothly while supporting colleagues and clients. This is a great opportunity to gain broad experience and develop your skills within a dynamic law firm.

What you’ll do:

• Manage incoming and outgoing post, including scanning, photocopying, and uploading documents to our document management system.
• Produce professional documents, including large volume printing such as court bundles, using finishing services such as binding and laminating.
• Arranging couriers and special deliveries.
• Prepare for new starters and support leavers with IT equipment, lockers etc.
• Place orders for stationery, IT peripherals, DSE equipment and consumables.
• Ensure office resource areas are tidy and stocked with stationery and supplies.
• Ensure our client suite, meeting rooms, kitchens, and collaboration areas are presentable throughout the day.
• Liaise with engineers, contractors, and other service providers.
• Support workplace health, safety, and environmental compliance.
• Set up and clear down of meeting rooms, ensuring AV equipment is checked and functioning correctly.
• Provide occasional client suite and events support, including serving catering and refreshments.
• Manage meeting room bookings and car parking allocations.
• Assist with Fire Warden and First Aid duties.
• Flexible and willing to travel occasionally (covered by the firm) to support other offices where required.
• Ad hoc duties as requested by the Office Manager.

What we’re looking for:

We’re looking for someone who enjoys being part of a team and takes pride in delivering excellent service. You’ll bring:

• Experience working in an office or business support environment (desirable).
• A positive, professional attitude and a proactive approach to work.
• Strong communication skills and confidence interacting with a range of people.
• The ability to manage multiple tasks and work proactively and collaboratively.
• Good IT skills and attention to detail.
• An interest in workplace operations or facilities.
• Knowledge of health and safety practices (desirable).

If you’re looking to develop your admin career in a supportive and professional environment, we’d love to hear from you.

Join a seriously ambitious firm. At Foot Anstey, we’re committed to making a difference for our people, our clients, and society. Here’s what makes us stand out:

• An ambitious growth strategy that opens up opportunities for our people to make their mark.
• A client base that spans household names, thriving startups, and ambitious enterprises.
• A culture built on our values of being refreshingly human, entrepreneurial, inclusive and collaborative.
• A strong focus on being a responsible business with a commitment to sustainability and giving back to our communities.
• Comprehensive professional development and training – whatever your role and level we have training that will support you to achieve your goals.

Progressive benefits tailored to you. We believe our people are our greatest asset. That’s why we offer a comprehensive benefits package designed to support your professional growth and personal wellbeing, including:

• Competitive salary and performance-linked bonus.
• Enhanced parental leave policies.
• Health and wellbeing initiatives (e.g., mental health support, gym memberships).

Ready to apply? Hit the "Apply Now" button. Send us your CV and a quick note on why this role is perfect for you. Our team will review your application and be in touch, whatever the outcome.

Invited for interview? With a straightforward process typically involving two interviews, our talent acquisition team will guide you through every step, ensuring you feel confident and prepared to show us what you can do. We’re here to support your individual needs. If you require any adaptations or adjustments, we’re more than happy to accommodate these.

Let’s make your next career move the start of something extraordinary.