At a Glance
- Tasks: Be the friendly face of our office while keeping everything running smoothly.
- Company: Join a global design and tech company that values creativity and collaboration.
- Benefits: 12-month renewable contract, dynamic work environment, and opportunities for personal growth.
- Other info: Participate in fun events and build strong relationships with colleagues.
- Why this job: Make a real impact by enhancing office culture and supporting exciting projects.
- Qualifications: Organised, self-motivated, and great at communication with a positive attitude.
The predicted salary is between 30000 - 42000 € per year.
Position - 12 month contract (renewable). We are looking for someone who is able to project a warm and friendly welcome into our space, whilst helping to keep our office running efficiently. The ideal candidate will be an organised individual who is a natural in putting staff and visitors at ease.
Effective communication verbally and in writing. You embrace new and challenging situations. Self-motivation, flexibility and enthusiasm. Ability to plan ahead and set priorities appropriately. Strong attention to detail and multi-tasking skills. You have a positive attitude and strive to build and develop good working relationships with colleagues and clients.
The Office Assistant will work closely with the London Office Co-ordinator and be the first point of contact for our team and guests for all things office-related. Aside from being resourceful, highly organised and always on top of things, we would like our candidates to be driven and motivated to move projects forward ensuring everyone involved is kept in the loop.
This role also requires someone who is happy to be an active participant in team building and to 'lead the charge' around building excitement and engagement in the Company's social events. As part of this you are specifically responsible for:
- Maintaining existing standards and image of the office – this includes but is not limited to tea & coffee set ups/styling, sweet bowl replenishments, soft drink varieties and more.
- Office walkarounds - ensuring the office (studio, meeting rooms/labs, kitchen, breakout area, cupboards) are being properly maintained and replenished, putting these areas back to good order when needed.
- Proactive and reactive maintenance of office stock, equipment, and technology. Having your ear to the ground insofar as 'quiet grumbles' from your colleagues and ensuring the relevant teams that can help resolve those issues are informed (i.e. Helpdesk, handyman, Facilities Manager etc.) and remedial action taken.
- Liaising with suppliers and contractors – organising deliveries and sourcing new suppliers where needed. The Facilities Manager will need to sign off use of any purchase and onboarding of new vendors.
- Overseeing the office building and environment; security including alarm systems, door codes and office keys, Health and Safety including fire evacuation procedures and organising general office maintenance such as PAT testing.
- Supporting with organisation of events and coming up with new ideas for fun company-wide or office activities, Cake Fridays, away days, celebrations, after-work social events, etc.
- Working with the Front of House team and Executive Assistant to book travel and hotels requests for the team.
- Assisting with answering the main phone line.
- Helping and supporting other Foolproof offices, making sure they are all aligned.
We design, engineer and optimise products and services that improve the lives of millions of people all over the world. With studios in the UK, Singapore, India and South Africa, we operate globally. We imagine, create and deliver products and services rooted in genuine user needs. We also partner with our parent company Zensar, a leading digital and technology solutions provider. Together, we execute digital transformation programmes for major brands.
Executive Office Assistant in London employer: Foolproof
At Foolproof, we pride ourselves on fostering a vibrant and inclusive work culture where every team member is valued and encouraged to grow. As an Executive Office Assistant in our London studio, you will enjoy a dynamic environment that promotes creativity and collaboration, alongside opportunities for professional development and participation in engaging social events. With a focus on employee well-being and a commitment to maintaining a positive atmosphere, we ensure that our office is not just a workplace, but a community where you can thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Office Assistant in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on their social events and team-building activities. This will help you connect with the team and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your communication skills! Since this role requires effective verbal and written communication, try role-playing common office scenarios with a friend. This will help you feel more confident when interacting with staff and visitors.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to keep the office running smoothly and efficiently.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a friendly thank-you email to express your appreciation for the opportunity. This not only shows your enthusiasm but also keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Office Assistant in London
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your ability to stay organised and manage multiple tasks. We love candidates who can juggle responsibilities while keeping everything running smoothly!
Communicate Clearly:Effective communication is key! Make sure your written application reflects your ability to convey information clearly and concisely. We want to see how you express yourself in writing.
Embrace the Challenge:Let us know how you handle new and challenging situations. Share examples of times you've adapted and thrived in a dynamic environment – we appreciate a positive attitude!
Be Personable:Since you'll be the first point of contact for our team and guests, show us your warm and friendly side in your application. We’re looking for someone who can make everyone feel at ease!
How to prepare for a job interview at Foolproof
✨Show Your Organisational Skills
As an Executive Office Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to prioritise and keep everything running smoothly.
✨Communicate Effectively
Effective communication is crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to show your interest and engagement.
✨Embrace Flexibility and Enthusiasm
The job requires someone who can adapt to new challenges with a positive attitude. Be ready to discuss times when you've embraced change or taken on unexpected tasks. This shows you're not just capable but also excited about the role.
✨Demonstrate Team Spirit
Since you'll be involved in team-building activities, share your experiences in fostering good relationships and creating a fun work environment. Highlight any events you've organised or participated in that brought colleagues together.
