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- Tasks: Be the friendly face of our office, ensuring everything runs smoothly and efficiently.
- Company: Join a global design and technology company that values creativity and collaboration.
- Benefits: 12-month renewable contract, dynamic work environment, and opportunities for personal growth.
- Why this job: Make a real impact by enhancing office culture and supporting exciting projects.
- Qualifications: Organised, self-motivated, and great at communication with a positive attitude.
- Other info: Participate in fun events and build strong relationships with colleagues.
The predicted salary is between 28800 - 43200 £ per year.
Position - 12 month contract (renewable). We are looking for someone who is able to project a warm and friendly welcome into our space, whilst helping to keep our office running efficiently. The ideal candidate will be an organised individual who is a natural in putting staff and visitors at ease.
Effective communication verbally and in writing. You embrace new and challenging situations. Self-motivation, flexibility and enthusiasm. Ability to plan ahead and set priorities appropriately. Strong attention to detail and multi-tasking skills. You have a positive attitude and strive to build and develop good working relationships with colleagues and clients.
The Office Assistant will work closely with the London Office Co-ordinator and be the first point of contact for our team and guests for all things office-related. Aside from being resourceful, highly organised and always on top of things, we would like our candidates to be driven and motivated to move projects forward ensuring everyone involved is kept in the loop. This role also requires someone who is happy to be an active participant in team building and to ‘lead the charge’ around building excitement and engagement in the Company’s social events.
As part of this you are specifically responsible for:
- Maintaining existing standards and image of the office – this includes but is not limited to tea & coffee set ups/styling, sweet bowl replenishments, soft drink varieties and more.
- Office walkarounds - ensuring the office (studio, meeting rooms / labs, kitchen, breakout area, cupboards) are being properly maintained and replenished, putting these areas back to good order when needed.
- Proactive and reactive maintenance of office stock, equipment, and technology. Having your ear to the ground insofar as ‘quiet grumbles’ from your colleagues and ensuring the relevant teams that can help resolve those issues are informed (i.e. Helpdesk, handyman, Facilities Manager etc.) and remedial action taken.
- Liaising with suppliers and contractors – organising deliveries and sourcing new suppliers where needed. The Facilities Manager will need to sign off use of any purchase and onboarding of new vendors.
- Overseeing the office building and environment; security including alarm systems, door codes and office keys, Health and Safety including fire evacuation procedures and organising general office maintenance such as PAT testing.
- Supporting with organisation of events and coming up with new ideas for fun company-wide or office activities, Cake Fridays, away days, celebrations, after-work social events, etc.
- Working with the Front of House team and Executive Assistant to book travel and hotels requests for the team.
- Assisting with answering the main phone line.
- Helping and supporting other Foolproof offices, making sure they are all aligned.
We design, engineer and optimise products and services that improve the lives of millions of people all over the world. With studios in the UK, Singapore, India and South Africa, we operate globally. We imagine, create and deliver products and services rooted in genuine user needs. We also partner with our parent company Zensar, a leading digital and technology solutions provider. Together, we execute digital transformation programmes for major brands.
Executive Office Assistant employer: Foolproof
Contact Detail:
Foolproof Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Office Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on their social events and team-building activities. This will help you connect with the team and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your communication skills! Since this role requires effective verbal and written communication, try role-playing common office scenarios with a friend. This will help you feel more confident when interacting with staff and visitors.
✨Tip Number 3
Show off your organisational skills! During the interview, share examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to keep the office running smoothly and efficiently.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a friendly thank-you email to express your appreciation for the opportunity. This not only shows your enthusiasm but also keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Office Assistant
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to stay organised and manage multiple tasks. We love candidates who can juggle responsibilities while keeping everything running smoothly!
Communicate Clearly: Since effective communication is key for this role, make sure your written application is clear and concise. Use friendly language that reflects your personality and shows us you can connect with others.
Be Proactive: Demonstrate your proactive nature by sharing examples of how you've tackled challenges in the past. We want to see that you're someone who takes initiative and keeps things moving forward!
Embrace Team Spirit: Let us know about your experience in team settings and how you contribute to a positive work environment. We’re all about building good relationships, so show us your enthusiasm for teamwork!
How to prepare for a job interview at Foolproof
✨Show Your Organisational Skills
As an Executive Office Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to prioritise and keep everything running smoothly.
✨Communicate Effectively
Effective communication is crucial for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. You might even want to prepare a few questions to ask during the interview to show your engagement and interest.
✨Embrace Flexibility and Enthusiasm
The job requires someone who can adapt to new challenges with a positive attitude. Be ready to discuss times when you've embraced change or taken on unexpected tasks. This will highlight your self-motivation and enthusiasm for the role.
✨Demonstrate Team Spirit
Since you'll be involved in team-building activities, share your experiences in organising events or fostering a positive work environment. Show that you’re not just about getting the job done, but also about building relationships and contributing to a fun workplace culture.