Governance Clerk Kent (Part Time) - Term Time

KCSP is experiencing a period of growth and we are recruiting with this in mind.

The Clerk role is home based, with a requirement for travel to attend meetings when required. There are six evening meetings throughout the academic year per school. The role is a term time, part time role, 4hours per week per school. The role provides a service to school focused committees, supported by the Trust central governance team and reports to the Director of Governance. The main purpose of the Clerk is to provide advice to the Committee on governance, constitutional and procedural matters.

Committee’s may require advice in regard to exercising their delegated responsibilities and the Clerk should;

• Provide effective administrative support to the Committee;
• Ensure that the Committee is properly constituted;
• Manage information effectively in accordance with legal requirements

The Clerk will report to the Director of Governance of the Trust.

Role Purpose

The Clerk to the Committee will;

• Provide advice to the Committee
• Act as the first point of contact for Governors with queries on procedural matters;
• Advise the Committee on governance legislation and procedural matters where necessary before, during and after meetings;
• where necessary seek advice and guidance from the governance team on behalf of the Committee;
• Inform the Committee of any changes to its responsibilities as a result of a change in requirements from the Trust or changes in relevant legislation;
• Advise on requirements regarding statutory policies and ensure appropriate reviews by the Committee are undertaken timeously;
• Formulate and maintain an annual calendar of meetings and forward-looking agenda;
• Assist with the onboarding of new Governors and ensure mandatory requirements for being a Governor are met;
• Assist with the recruitment of Governors, including liaising with the governance team;
• Maintain accurate database of information for Governors.
• Provide administration of meetings
• Using the forward looking agenda, prepare a focused agenda for Committee meetings in conjunction with the Chair and school leader;
• Liaise with those individuals preparing papers to ensure that they are available on time and distribute the agenda and papers as required by the Terms of Reference;
• Ensure meetings are quorate;
• Record accurate minutes including the attendance of Governors at meetings (and any apologies). Take appropriate action in relation to absences, including advising absent Governors of the date of the next meeting;
• Review and co-ordinate matters arising and ensure accurate tracking of actions to completion.

In order to perform this role well, a Clerk is expected to;

• Attend induction training, Clerk briefings and regular relevant training;
• Attend meetings and read all meeting materials ahead of the meeting;
• Behave in a professional manner, as set down in the Code of Conduct, including acting in strict confidence.
• Act as the key link between the Chair of Governors and the governance team.

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