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- Tasks: Provide essential admin support and help keep the office running smoothly.
- Company: Join a large, well-established company close to Reading station.
- Benefits: Gain valuable experience in a professional environment with a friendly team.
- Why this job: Perfect for those looking to kickstart their career in administration.
- Qualifications: Previous admin experience and strong computer skills are a must.
- Other info: Enjoy a dynamic role with opportunities to learn and grow.
The predicted salary is between 24000 - 36000 £ per year.
Urgently Required
Location: Close to Reading station with no parking
Hours: 8:30am - 5:00pm, Monday to Friday all office based
Contract: Maternity Cover - 6 months +
Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.
Your role:
- Formatting of reports, letters and fee proposals
- Using Microsoft Outlook to arrange meetings and book meeting rooms
- Arrange travel, accommodation and car hire for colleagues at all levels
- You may be required to assist with the organisation of external events
- Assist the Senior Administrator in the office running/facilities management tasks
- You will deal with deliveries and arrange couriers
- Place orders for office supplies, stationery, PPE
- Assisting with room set up/set down for meetings
- Ordering catering
- Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using Microsoft Teams
- Produce PowerPoint presentations and spreadsheets, report formatting and production
- Print, scan, copy documents
The person:
- You will have proven Secretarial/PA/Administration experience in a professional services environment
- You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities
- You will have previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint
- You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients
- You will have the ability to manage multiple priorities with professionalism and attention to detail
Secretary/Administrator employer: Focus Resourcing
Contact Detail:
Focus Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary/Administrator role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to admin tasks. Think about how you’d handle arranging meetings or managing multiple priorities. We want you to feel confident and ready to showcase your skills!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Secretary/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Secretary/Administrator role. Highlight your relevant experience in admin support, especially with Microsoft Office tools like Outlook, Word, and PowerPoint. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your friendly approach and ability to juggle multiple tasks, as these are key for us at StudySmarter.
Showcase Your Experience: In your application, be sure to showcase your previous experience in a busy office environment. Talk about specific tasks you've handled, like arranging meetings or managing supplies, to demonstrate your capability to support our team effectively.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Focus Resourcing
✨Know Your Tools
Familiarise yourself with Microsoft Outlook, Word, Excel, and PowerPoint before the interview. Being able to discuss your experience with these tools confidently will show that you're ready to hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples of how you've managed multiple priorities in previous roles. Think about specific situations where you successfully juggled tasks, as this is crucial for a Secretary/Administrator position.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific office scenarios, like arranging meetings or dealing with deliveries. Practise your responses to demonstrate your problem-solving skills and attention to detail.
✨Bring Your Friendly Approach
Since the role requires a friendly and open approach, be sure to convey your interpersonal skills during the interview. Smile, maintain eye contact, and show enthusiasm for working with both technical teams and clients.