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- Tasks: Provide essential admin support and help keep the office running smoothly.
- Company: Join a well-established company close to Reading station.
- Benefits: Gain valuable experience in a professional environment with a friendly team.
- Why this job: Perfect for those looking to kickstart their career in administration.
- Qualifications: Previous admin experience and strong computer skills are a must.
- Other info: Enjoy a dynamic role with opportunities to learn and grow.
The predicted salary is between 24000 - 36000 £ per year.
Location: Close to Reading station with no parking
Hours: 8:30am - 5:00pm, Monday to Friday all office based
Contract: Maternity Cover - 6 months +
Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.
Your role:
- Formatting of reports, letters and fee proposals
- Using Microsoft Outlook to arrange meetings and book meeting rooms
- Arrange travel, accommodation and car hire for colleagues at all levels. You may be required to assist with the organisation of external events.
- Assist the Senior Administrator in the office running/facilities management tasks
- You will deal with deliveries and arrange couriers
- Place orders for office supplies, stationery, PPE
- Assisting with room set up/set down for meetings
- Ordering catering
- Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using Microsoft Teams.
- Produce PowerPoint presentations and spreadsheets, report formatting and production.
- Print, scan, copy documents.
The person:
- You will have proven Secretarial/PA/Administration experience in a professional services environment
- You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities
- You will have previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint
- You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients
- You will have the ability to manage multiple priorities with professionalism and attention to detail.
Secretary/Administrator in Oxford employer: Focus Resourcing
Contact Detail:
Focus Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary/Administrator role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to admin tasks. Think about how you can showcase your experience with Microsoft Office and your ability to juggle multiple priorities. We want you to shine!
✨Tip Number 3
Don’t underestimate the power of a follow-up! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Secretary/Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Secretary/Administrator role. Highlight your relevant experience in administrative support, especially in a busy office environment. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your computer skills! Mention your proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. We love seeing candidates who can hit the ground running with these tools.
Be Professional Yet Friendly: In your application, reflect that friendly, open approach we value. Use a professional tone but let your personality shine through. We’re looking for someone who can connect with our team and clients alike!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you into our system quickly. Don’t miss out on this opportunity!
How to prepare for a job interview at Focus Resourcing
✨Know Your Tools
Familiarise yourself with Microsoft Outlook, Word, Excel, and PowerPoint before the interview. Being able to discuss your experience with these tools confidently will show that you're ready to hit the ground running.
✨Showcase Your Experience
Prepare specific examples from your previous roles where you successfully managed multiple priorities or supported a team. This will demonstrate your ability to handle the diverse tasks mentioned in the job description.
✨Be Personable
Since the role requires a friendly and open approach, practice how you present yourself. A warm smile and positive attitude can go a long way in making a great first impression.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, team dynamics, and the specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
