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For Companies At a Glance
- Tasks: Support property managers and handle tenant queries while ensuring compliance.
- Company: Join a well-established client in the thriving property industry in Reading.
- Benefits: Enjoy 26 days holiday, private medical insurance, and company socials.
- Why this job: Perfect for those eager to learn and grow in a dynamic environment.
- Qualifications: Must have a full driving licence and strong organisational skills.
- Other info: Opportunity for volunteering and career progression after 5 years.
Secretary/Administrator Urgently Required
Location: Close to Reading station with no parking
Hours: 8:30am – 5:00pm, Monday to Friday all office based
Contract: Maternity Cover – 6 months +
Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.
Your role:
- Formatting of reports, letters and fee proposals
- Using Microsoft Outlook to arrange meetings and book meeting rooms
- Arrange travel, accommodation and car hire for colleagues at all levels. You may be required to assist with the organisation of external events.
- Assist the Senior Administrator in the office running/facilities management tasks
- You will deal with deliveries and arrange couriers
- Place orders for office supplies, stationery, PPE
- Assisting with room set up/set down for meetings
- Ordering catering
- Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using \’Microsoft Teams.
- Produce PowerPoint presentations and spread sheets, report formatting and production.
- Print, scan, copy documents.
The person:
- You will have proven Secretarial/PA/Administraton experience in a professional services environment
- You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities
- You will have previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint
- You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients
- You will have the ability to manage multiple priorities with professionalism and attention to detail.
Administrator employer: Focus Resourcing
Contact Detail:
Focus Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the property industry by researching current trends and regulations. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your communication skills, as they are crucial for this position. Consider role-playing common scenarios you might encounter, such as responding to tenant enquiries or assisting property managers.
✨Tip Number 3
Highlight your organisational and multitasking abilities by preparing examples from your past experiences. Think of situations where you successfully managed multiple tasks or projects simultaneously.
✨Tip Number 4
Make sure to showcase your proficiency in Microsoft applications during any discussions. You could even mention specific tools or features you’ve used that are relevant to administrative tasks.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Administrator role. Emphasise your organisational abilities, communication skills, and any experience in property management or administrative tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the property industry and your eagerness to learn. Mention specific examples of how your skills can benefit the company and address why you are a good fit for the role.
Highlight Relevant Experience: In your application, focus on any previous roles or responsibilities that demonstrate your ability to handle administrative tasks, manage queries, and work both independently and as part of a team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrator role.
How to prepare for a job interview at Focus Resourcing
✨Show Your Organisational Skills
As an Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the responsibilities of the role effectively.
✨Communicate Clearly
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely. You might be asked about how you would handle tenant enquiries, so think of scenarios where you've successfully resolved issues through effective communication.
✨Demonstrate Your Willingness to Learn
This role is perfect for someone keen to grow in the property industry. Be ready to express your enthusiasm for learning new skills and adapting to the industry's demands. Share any relevant experiences that showcase your eagerness to develop professionally.
✨Familiarise Yourself with Microsoft Tools
Proficiency in Microsoft applications is essential for this role. Brush up on your skills in programs like Excel and Word, and be prepared to discuss how you've used these tools in previous roles. If possible, mention any specific projects where these skills were vital.
