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- Tasks: Provide high-level support to a sole partner and manage daily office operations.
- Company: Ashton & Co, a niche legal practice specialising in Private Client and Corporate Law.
- Benefits: 5 weeks annual leave, private medical insurance, and a statutory pension.
- Why this job: Join a dynamic team and lead the transition to digital processes in a professional setting.
- Qualifications: Experience in secretarial roles, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity for career growth in a supportive and professional environment.
The predicted salary is between 36000 - 60000 £ per year.
Our client, Ashton & Co is a niche legal practice specialising in Private Client, Trusts, and Corporate Law. The firm is seeking an experienced PA / Office Manager to provide high-level personal and operational support to the sole partner and to manage the efficient day-to-day running of the practice. This is a varied and responsible role requiring excellent organisational skills, discretion, and the ability to manage competing priorities in a small professional practice. The successful candidate will act as a key point of contact for clients and will play a central role in office management, compliance, and administrative efficiency. A key element of the role will be leading the practice’s transition to the Guernsey Greffe digital submission process during 2026, ensuring the firm is compliant and well prepared for implementation.
Key Responsibilities
- PA & Partner Support
- Provide comprehensive personal assistant support to the sole partner.
- Develop and maintain a detailed understanding of clients, priorities, sensitivities, and key relationships.
- Proactively support the partner by anticipating needs, managing deadlines, and prioritising workload.
- Manage the partner’s diary, appointments, and correspondence.
- Draft letters and other correspondence as required.
- Client & Practice Administration
- Act as a key liaison point between the firm and its clients, maintaining a high level of professionalism and confidentiality.
- Set up, maintain, and update the firm’s client database and records.
- Streamline administrative processes to ensure an efficient and effective service.
- Manage office resources, suppliers, and general office administration.
- Time Recording, Billing & Financial Administration
- Ensure daily recording of time sheets.
- Support general financial administration as required.
- Compliance & Regulatory Support
- Manage and maintain Client AML and KYC requirements, ensuring records are accurate and up to date.
- Support ongoing compliance obligations relevant to a legal practice.
- Take the lead on the firm’s transition to digital submissions with the Guernsey Greffe, including:
- Understanding new Greffe requirements and timelines.
- Reviewing and updating internal processes and systems.
- Coordinating implementation and supporting the partner through the change.
- Acting as the internal point of contact for digital submission matters.
- Ensuring compliance once digital processes are live.
- Use and manage Microsoft Office, OneDrive, and other proprietary software packages.
- Support the effective use of IT systems within the practice.
- Maintain accurate electronic filing and document management systems.
Skills & Experience
- Proven, wide-ranging secretarial experience, ideally within a professional services environment.
- Excellent organisational skills and attention to detail.
- Strong written and verbal communication skills.
- High level of discretion and professionalism when dealing with confidential information.
- Excellent IT skills, including Microsoft Office and cloud-based systems.
- Previous experience in Commercial Law, Trusts, Private Client work, or Litigation.
- Experience handling AML / KYC requirements.
- Experience supporting regulatory or process change projects.
- Familiarity with Guernsey legal or regulatory processes.
Car parking space, 5 weeks’ annual leave, Individual Private Medical Insurance (on completion of satisfactory probation period of six months), Statutory Pension (on completion of three months).
Ashton & Co – PA / Office Manager employer: Focus HR Solutions Limited
Contact Detail:
Focus HR Solutions Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ashton & Co – PA / Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at Ashton & Co. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching Ashton & Co and their work in Private Client and Trusts. Show them you’re not just another candidate; you’re genuinely interested in their practice and ready to contribute.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and articulate, especially when discussing your organisational skills and experience with compliance.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Ashton & Co – PA / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role at Ashton & Co. Highlight your secretarial experience and any relevant skills that match the job description, like organisational skills and attention to detail. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the PA/Office Manager role. Mention specific experiences that relate to managing priorities and supporting a partner, as these are key aspects of the job.
Showcase Your IT Skills: Since the role involves using Microsoft Office and other software, make sure to mention your proficiency in these tools. If you've worked with cloud-based systems or have experience with compliance processes, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Focus HR Solutions Limited
✨Know Your Stuff
Before the interview, make sure you thoroughly research Ashton & Co and their specialisations in Private Client, Trusts, and Corporate Law. Understanding their values and recent developments will help you tailor your responses and show genuine interest.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed competing priorities or streamlined processes. Be ready to discuss how you can bring that expertise to the firm.
✨Demonstrate Discretion and Professionalism
As a PA/Office Manager, you'll handle sensitive information. Prepare to discuss situations where you've maintained confidentiality and professionalism, especially in high-pressure environments. This will reassure them of your suitability for the role.
✨Be Ready for Compliance Questions
Given the focus on compliance and regulatory support, brush up on AML and KYC requirements. Be prepared to discuss your experience with these processes and how you would approach the transition to digital submissions with the Guernsey Greffe.
