At a Glance
- Tasks: Coordinate operations, manage contractors, and oversee project execution.
- Company: Join Focal Systems, a leading Silicon Valley startup revolutionising retail with AI solutions.
- Benefits: Enjoy remote work, competitive salary, stock options, generous time off, and a learning budget.
- Other info: Opportunity for growth and influence in a rapidly expanding company.
- Why this job: Be part of a mission-driven team shaping the future of retail technology with top retailers.
- Qualifications: Experience in operations coordination, strong communication skills, and attention to detail required.
The predicted salary is between 32000 - 40000 € per year.
Location: Remote in the UK
Salary Range: £40,000 - £50,000 + stock options
Schedule: Monday - Friday
Focal Systems is a pioneering Silicon Valley startup, leading the charge in retail AI solutions. We're on a mission to automate and optimise brick-and-mortar retail using cutting-edge deep learning computer vision. Our growth has been phenomenal, more than doubling in size every year since we started.
We've already made a significant impact, with our solutions deployed at scale with some of the world's top retailers and we're expanding rapidly and looking for exceptional talent to join our journey within our UK and European team.
We're searching for smart, creative, and passionate individuals who are eager to learn, enjoy critical thinking, share our core values, and are excited about building a great and enduring company with us.
What We Are Looking For
We are seeking a highly organised and detail-oriented Operations Coordinator to support the operational functions within the business. This role is focused on managing contractor relationships, overseeing planning and scheduling, ensuring the smooth execution of projects, and handling administrative tasks related to purchasing, invoicing, payroll, and reporting. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to coordinate multiple tasks across different teams and departments.
What You Will Be Doing
- Contractor / Third-Party Management: Act as the point of contact for all contractor and third-party inquiries, ensuring clear communication and timely resolution of any issues.
- Planning & Coordination: Coordinate and support all planning activities related to store renovations, maintenance visits, and other operational activities. Ensure all tasks are completed on schedule and within budget.
- Work Review & Sign-off: Review and sign off on completed work, ensuring that all tasks meet company standards before final approval.
- Administrative Support: Manage administrative tasks including purchase orders (POs), invoicing, and related paperwork to ensure smooth financial operations.
- Maintenance Visit Summaries: Compile and distribute maintenance visit summaries, documenting key actions, progress, and any follow-up required.
- Payroll Review: Support the review and management of payroll, ensuring timely and accurate processing of hours worked, including expense submissions.
- Renovations: Oversee renovations for customer stores, ensuring all tasks are completed on time, within budget, and in compliance with company standards.
- Reporting: Generate and present regular reports on financial metrics, project progress, and operational KPIs.
What You Need to Be Successful
- Proven experience in operations coordination, project management, or a related field.
- Strong organisational skills with the ability to coordinate multiple tasks across various locations.
- Excellent written and verbal communication skills, with a keen ability to interact effectively with contractors, vendors, and internal teams.
- Experience in reviewing and signing off on work, ensuring quality and compliance with company standards.
- Familiarity with administrative tasks including POs, invoicing, and payroll.
- Proficiency in reporting tools, Google Workspace, and financial software.
- Ability to work independently and manage tasks effectively with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Ability to travel as needed for site visits and coordination.
Why Focal Systems
Joining Focal Systems means becoming part of a company that's truly making a difference in the retail world. Here's why you should consider us:
Strong Ethos and Purpose Our customer centric, tight-knit team are driven by an ambitious mission to revolutionise retail. You'll be part of a purpose-driven environment where your contributions directly align with our collective goals.
Shape the Future of Retail Technology This is your chance to play an active role in deploying artificial intelligence and computer vision at scale, fundamentally changing how brick-and-mortar retail operates. We offer significant room to grow and directly influence the future of technology in the retail industry.
Retailer Collaboration You have the opportunity to work with some of the largest retailers in Europe, tackling complex and exciting challenges. This means you'll be operating within an ecosystem of excellence, with access to incredible resources and opportunities.
What we offer
We care deeply about the health, happiness, and wellbeing of all of our employees. We offer:
- Competitive Salary & Attractive Stock
- Generous Paid Time Off
- Pension
- Sick Leave
- Parental Leave
- Learning and Development Budget
Operations Coordinator - UK employer: Focal Systems
Focal Systems is an exceptional employer that fosters a collaborative and innovative work culture, where employees are empowered to make a meaningful impact in the retail technology sector. With a competitive salary, attractive stock options, generous paid time off, and a strong commitment to employee growth through learning and development opportunities, you will thrive in a supportive environment that values your contributions. Join us remotely in the UK and be part of a pioneering team dedicated to revolutionising brick-and-mortar retail with cutting-edge AI solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator - UK
✨Tip Number 1
Familiarise yourself with Focal Systems' mission and values. Understanding their focus on retail AI solutions will help you align your responses during interviews, showcasing how your skills can contribute to their goals.
✨Tip Number 2
Highlight your experience in contractor management and project coordination. Be prepared to discuss specific examples of how you've successfully managed multiple tasks and ensured timely project execution in previous roles.
✨Tip Number 3
Demonstrate your proficiency with tools like Google Workspace and financial software. Being able to discuss your experience with these tools will show that you're ready to handle the administrative tasks required for the Operations Coordinator role.
✨Tip Number 4
Prepare to discuss your problem-solving skills and attention to detail. Think of scenarios where you've identified issues and implemented solutions, as this will resonate well with the responsibilities outlined in the job description.
We think you need these skills to ace Operations Coordinator - UK
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in operations coordination and project management. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for the role and the company. Mention specific projects or experiences that align with Focal Systems' mission and values, and explain how you can contribute to their success.
Highlight Communication Skills:Since excellent communication is crucial for this role, provide examples in your application that demonstrate your ability to interact effectively with contractors, vendors, and internal teams. This could be through past experiences or specific achievements.
Showcase Attention to Detail:In your application, include instances where your attention to detail has led to successful project outcomes. This could involve managing budgets, ensuring compliance, or producing accurate reports, which are all key aspects of the Operations Coordinator role.
How to prepare for a job interview at Focal Systems
✨Research the Company
Before your interview, take some time to learn about Focal Systems and its mission in retail AI solutions. Understanding their core values and recent projects will help you align your answers with what they are looking for.
✨Showcase Your Organisational Skills
As an Operations Coordinator, you'll need to demonstrate your ability to manage multiple tasks effectively. Prepare examples from your past experiences where you successfully coordinated projects or managed contractor relationships.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and how you handle challenges. Think of specific scenarios where you had to resolve issues related to project management or administrative tasks, and be ready to discuss them.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the tools they use for reporting, or how they measure success in the role. This shows your genuine interest in the position and the company.
