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- Tasks: Manage office operations, ensuring a smooth and welcoming environment for all.
- Company: Join FNZ, a global leader in wealth management technology.
- Benefits: Competitive salary, full training, and opportunities for career growth.
- Why this job: Be the heartbeat of our office, making a real impact every day.
- Qualifications: Strong organisational skills and a proactive, service-driven mindset.
- Other info: Dynamic role with exposure to multiple business functions.
The predicted salary is between 30000 - 42000 £ per year.
We’re hiring an Office Manager to join FNZ’s Support Services team. This role sits at the heart of the business and focuses on ensuring our offices operate smoothly, consistently and to a high standard, supporting both employees and visitors day to day. This is a fully office-based role, in Edinburgh city centre, ideal for someone who enjoys variety, takes pride in service delivery, and thrives in a fast-paced, people-focused environment.
What you’ll be doing:
- Coordinate and manage assigned office locations in line with FNZ values and global standards
- Act as the first point of contact for office calls, meetings and visitors
- Manage office suppliers and procurement to ensure cost-effective, high-quality service
- Oversee office security alongside IT, building management and reception teams
- Manage Health & Safety requirements, including checklists, policies and training
- Liaise with contractors on facilities and building issues, tracking actions through to completion
- Coordinate office moves, refurbishments and layout changes as required
- Manage meeting rooms, AV equipment, catering and hospitality arrangements
- Support new starter onboarding and maintain up-to-date office manuals
- Manage office consumables, stationery and kitchen supplies
- Track month-on-month office spend and manage local office budgets
- Maintain office documentation on SharePoint
- Support sustainability initiatives across FNZ offices
- Provide holiday cover within the Support Services team
- Support ad-hoc projects to ensure smooth day-to-day operations
What we’re looking for:
- Strong organisational skills and excellent attention to detail
- A proactive, problem-solving mindset
- Confidence managing suppliers, contractors and stakeholders
- Strong communication skills, both written and verbal
- Ability to juggle multiple priorities in a busy office environment
- A flexible and adaptable approach to work
- A professional attitude with a strong sense of discretion and confidentiality
- Good working knowledge of Microsoft Word, Excel and PowerPoint
- Ability to work independently while being a strong team player
Why join FNZ?
- A key frontline role supporting a global financial services business
- Competitive salary and benefits package
- Full training and ongoing development
- Exposure across multiple business functions
- A collaborative, people-first culture
- Opportunities to grow your career within a global organisation
Want to be part of the team that keeps FNZ offices running at their best? Apply today to become an Office Manager at FNZ.
Office Manager employer: FNZ
Contact Detail:
FNZ Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Get to know the company culture before your interview. Check out FNZ's social media and website to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of interaction with suppliers and stakeholders, being clear and confident in your speech is key. Try doing mock interviews with friends or family to get comfortable.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed multiple priorities in the past. This could be through a portfolio or just by sharing specific stories that highlight your abilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills and any experience managing suppliers or facilities. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your problem-solving mindset and your passion for creating a welcoming workplace. Let us know why you're excited about joining FNZ and how you can contribute.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your strong communication skills. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and let us see what you’ve got!
How to prepare for a job interview at FNZ
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role at FNZ. Familiarise yourself with the key responsibilities and how they align with your skills. This will help you articulate how your experience can contribute to maintaining high-quality office environments.
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated office activities. Highlighting these instances will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Since the role involves liaising with various stakeholders, practice your communication skills. Be ready to discuss how you've effectively managed relationships with suppliers and contractors in the past. Clear and confident communication will show that you're the right fit for this people-focused position.
✨Prepare Questions About Company Culture
FNZ values a collaborative, people-first culture. Prepare thoughtful questions about the company culture and how the team supports each other. This not only shows your interest in the role but also helps you assess if the environment aligns with your work style.