At a Glance
- Tasks: Manage office operations, support teams, and ensure a creative work environment.
- Company: Join FNZ, a dynamic company focused on innovation and quality service.
- Benefits: Enjoy a collaborative culture, professional development opportunities, and a vibrant office atmosphere.
- Other info: This is an office-based role with a five-day work week.
- Why this job: Be the backbone of our team, ensuring smooth operations and making a real impact.
- Qualifications: Proactive, detail-oriented, and skilled in Word, Excel, and PowerPoint.
The predicted salary is between 28800 - 43200 £ per year.
This role will form part of FNZ’s frontline and will centre on providing administrative support (Office Management) to the business by managing the business suppliers and ensuring all offices are aligned. This role will ensure office facilities are maintained to a level that meets the demands of a creative and innovative company. Support the Divisional Head in running regional projects. This is an office based with an expected attendance level of five days a week. This role will form part of FNZ’s frontline and will centre on providing administrative support (Office Management) to the business by managing the business suppliers and ensuring all offices are aligned. This role will ensure office facilities are maintained to a level that meets the demands of a creative and innovative company. Support the Divisional Head in running regional projects. This is an office based with an expected attendance level of five days a week.
Specific Role Responsibilities
- Manage as an Office Manager the Edinburgh offices (Tanfield & West Register St.)
- Greet guests and welcome people for meetings
- Reception cover
- Regular management and ordering of office consumables, stationery and kitchen supplies, H&S needed facilities H&S and compliance checks
- Record expense in the monthly tracker for all the locations.
- Ensure it is kept in line with numbers that were allocated.
- Save office cost in possible areas.
- Expense reports
- Keep the general office area and meeting rooms tidy, respectable and secure, and ensure the smooth running of all meetings/arrange catering, coffees, water etc as required
- Support couriers for deliveries
- Assist to ensure Health & Safety processes are kept to standard
- Provide cover for holidays within the admin team
- Ensure all office equipment and appliances are in good working order.
- Events management for the Edinburgh offices.
- Including supporting Culture Clubs
- Coordinate office communications and updates
- Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company
- Work closely with the Divisional Head to ensure an effective operation of the offices
- Coordinate across multiple time zones and locations, ensuring seamless scheduling and communication with global teams
- In charge of Health & Safety monthly check and make a good record of monthly checklist.
- Quick respond to emergencies
- Make effort to ensure global consistency is practiced well locally, which ranges from global policy to every initiative, etc
Experience & skills required
- Proactive and motivated to exceed expectations, and ability to represent company image and values.
- Eye for detail and perfectionist’s view of service standards.
- Good problem solver - logical and reactive in response to unexpected queries/circumstances.
- Must demonstrate flexibility to get involved in tasks at all levels and adaptability to juggle a range of different tasks Relationship building skills essential for staff, customers and service providers.
- A good working knowledge of Outlook, Teams, Word, Excel and PowerPoint.
- Confident, and able to take initiative given client and delivery-focused environment.
- Independent, self- directing and delivery focused working style.
- Good team communication skills, confident in dealing with internal and external clients.
- An understanding of confidentiality issues and the use of discretion.
- At least 3 years working experience in a similar role.
- Training as First Aider or Fire Warden will be value added.
- Experience in service industry will be value added Excellent knowledge of the English language.
About FNZ
FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. We partner with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP). Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future. FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. We partner with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP). Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.
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Office Manager employer: FNZ (UK) Ltd
FNZ (UK) Ltd is an exceptional employer, offering a dynamic work culture in the heart of Edinburgh that fosters collaboration and innovation. Employees benefit from comprehensive professional development opportunities, competitive remuneration, and a commitment to continuous improvement, making it an ideal place for those looking to make a meaningful impact in supplier management.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific responsibilities of an Office Manager, especially in relation to managing suppliers and office facilities. Understanding these key areas will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees of FNZ to gain insights into the company culture and expectations for the role. This can provide you with valuable information that you can use to tailor your approach.
✨Tip Number 3
Prepare examples of how you've successfully managed budgets and office supplies in previous roles. Being able to discuss your experience with cost-effective service management will set you apart from other candidates.
✨Tip Number 4
Showcase your problem-solving skills by preparing scenarios where you've had to react quickly to unexpected issues. This will highlight your ability to handle the dynamic nature of the Office Manager role.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the Office Manager role. Focus on your administrative support experience, budget management, and any previous roles where you coordinated office activities.
Craft a Compelling Cover Letter:Write a cover letter that showcases your motivation to exceed expectations and your proactive approach. Mention specific examples of how you've managed office environments or improved service standards in previous positions.
Highlight Relevant Skills:In your application, emphasise your relationship-building skills, problem-solving abilities, and proficiency in Word, Excel, and PowerPoint. These are crucial for the role and should be clearly stated.
Follow Application Instructions:Ensure you apply through the 'Apply now' button on our website. Double-check that all required documents are included and that your application is free from errors before submission.
How to prepare for a job interview at FNZ (UK) Ltd
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised office operations or managed budgets in previous roles.
✨Emphasise Communication Abilities
Effective communication is key in this role. Be ready to discuss how you've maintained communication across teams and with external clients, and provide specific instances where your communication skills made a difference.
✨Demonstrate Problem-Solving Skills
The job requires quick thinking and adaptability. Think of scenarios where you've faced unexpected challenges and how you resolved them. Highlight your logical approach to problem-solving.
✨Familiarise Yourself with Health and Safety Protocols
Since managing health and safety policies is part of the role, brush up on relevant regulations and be prepared to discuss how you've ensured compliance in past positions. This shows your commitment to workplace safety.
