At a Glance
- Tasks: Coordinate operations and administration to ensure smooth internal processes.
- Company: Join a fast-growing UK healthcare distribution and e-commerce group.
- Benefits: Gain valuable experience in a dynamic environment with growth potential.
- Other info: Perfect for those looking to kickstart their career in operations.
- Why this job: Make an impact in healthcare while developing your organisational skills.
- Qualifications: Strong admin skills, attention to detail, and Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
FMAS Group Ltd is a rapidly growing UK-based healthcare distribution and e-commerce group specialising in pharmaceutical, health, beauty, and personal care products. Our businesses operate across Amazon marketplace operations and serve UK consumers.
Purpose of Role
To manage administrative and operational coordination ensuring internal processes, documentation, and communications run efficiently.
Key Responsibilities
- General Administration
- Managing administrative workflows and trackers.
- Maintaining structured digital filing systems.
- Preparing professional documents and correspondence.
- Managing shared inboxes and supplier communications.
- Tracking operational tasks and follow-ups.
- Operational Coordination
- Monitoring purchase orders, invoices, and supplier records.
- Coordinating between warehouse, purchasing, and management.
- Maintaining operational trackers and reporting sheets.
- Following up on pending actions and deadlines.
- Compliance & Documentation
- Maintaining regulatory and licensing documentation.
- Organising supplier approvals and audit records.
- Managing contracts and document version control.
- Supporting compliance preparation.
- Finance & Admin Support
- Preparing documentation for bookkeeping and accounting.
- Organising invoices and reconciliation support.
- Tracking operational expenses.
- Business Support
- Calendar and meeting coordination.
- HR and recruitment administration support.
- Maintaining SOPs and internal procedures.
Skills & Experience
- Strong administrative or operations experience.
- Excellent organisation and attention to detail.
- Microsoft Office proficiency.
- Excel skills required.
- Ability to manage multiple workflows independently.
Operations & Administration Coordinator in Preston employer: FMAS Group Ltd
FMAS Group Ltd is an exceptional employer that fosters a dynamic and supportive work environment, perfect for those looking to thrive in the healthcare distribution sector. With a strong emphasis on employee growth, we offer comprehensive training and development opportunities, alongside a collaborative culture that values innovation and efficiency. Located in the heart of the UK, our team enjoys the benefits of working within a rapidly expanding company that prioritises both personal and professional fulfilment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Administration Coordinator in Preston
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare distribution and e-commerce sectors. Use LinkedIn to connect with professionals at FMAS Group Ltd and engage with their posts. A friendly message can go a long way!
✨Tip Number 2
Prepare for interviews by researching the company inside out. Understand their operations, values, and recent news. This will help us tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to operations and administration roles, so you can confidently showcase your skills and experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations & Administration Coordinator in Preston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations & Administration Coordinator role. Highlight your relevant experience in administration and operations, and don’t forget to showcase your Microsoft Office and Excel skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at FMAS Group Ltd. Mention specific examples of how you've managed administrative workflows or coordinated operations in the past.
Show Off Your Organisation Skills:Since this role requires excellent organisation and attention to detail, make sure your application reflects that. Use clear headings, bullet points, and a clean layout to make it easy for us to read your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at FMAS Group Ltd
✨Know Your Stuff
Before the interview, make sure you understand FMAS Group Ltd's operations and their focus on healthcare distribution. Familiarise yourself with their products and services, especially in the pharmaceutical and personal care sectors. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisation Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed administrative workflows or maintained digital filing systems. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly.
✨Excel at Excel
Brush up on your Excel skills before the interview. Be prepared to discuss how you've used Excel for tracking operational tasks or managing data. If possible, bring along a sample of your work that showcases your proficiency with spreadsheets.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s operations or their approach to compliance and documentation. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
