At a Glance
- Tasks: Coordinate operations and administration to ensure smooth internal processes.
- Company: Join a fast-growing UK healthcare distribution and e-commerce group.
- Benefits: Gain valuable experience in a dynamic environment with growth potential.
- Other info: Perfect for those looking to kickstart their career in operations.
- Why this job: Make an impact in healthcare while developing your organisational skills.
- Qualifications: Strong admin skills, attention to detail, and Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
FMAS Group Ltd is a rapidly growing UK-based healthcare distribution and e-commerce group specialising in pharmaceutical, health, beauty, and personal care products. Our businesses operate across Amazon marketplace operations and serve UK consumers.
Purpose of Role
To manage administrative and operational coordination ensuring internal processes, documentation, and communications run efficiently.
Key Responsibilities
- General Administration
- Managing administrative workflows and trackers.
- Maintaining structured digital filing systems.
- Preparing professional documents and correspondence.
- Managing shared inboxes and supplier communications.
- Tracking operational tasks and follow-ups.
- Operational Coordination
- Monitoring purchase orders, invoices, and supplier records.
- Coordinating between warehouse, purchasing, and management.
- Maintaining operational trackers and reporting sheets.
- Following up on pending actions and deadlines.
- Compliance & Documentation
- Maintaining regulatory and licensing documentation.
- Organising supplier approvals and audit records.
- Managing contracts and document version control.
- Supporting compliance preparation.
- Finance & Admin Support
- Preparing documentation for bookkeeping and accounting.
- Organising invoices and reconciliation support.
- Tracking operational expenses.
- Business Support
- Calendar and meeting coordination.
- HR and recruitment administration support.
- Maintaining SOPs and internal procedures.
Skills & Experience
- Strong administrative or operations experience.
- Excellent organisation and attention to detail.
- Microsoft Office proficiency.
- Excel skills required.
- Ability to manage multiple workflows independently.
Operations & Administration Coordinator in Blackburn employer: FMAS Group Ltd
FMAS Group Ltd is an exceptional employer that fosters a dynamic and supportive work environment, perfect for those looking to thrive in the healthcare distribution sector. With a strong emphasis on employee growth, we offer comprehensive training and development opportunities, alongside a collaborative culture that values innovation and efficiency. Located in the heart of the UK, our team enjoys the benefits of working within a rapidly expanding company that prioritises both personal and professional fulfilment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Administration Coordinator in Blackburn
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare distribution and e-commerce sectors. Use LinkedIn to connect with professionals at FMAS Group Ltd and engage with their posts. A friendly message can go a long way!
✨Tip Number 2
Prepare for interviews by researching the company inside out. Understand their operations, values, and recent news. This will help us tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience in administration and operations clearly, highlighting your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations & Administration Coordinator in Blackburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative and operational coordination experience, as well as your proficiency in Microsoft Office and Excel. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Operations & Administration Coordinator role. Share specific examples of how you've managed workflows or improved processes in previous roles. Let us know what makes you tick!
Showcase Your Organisation Skills:Since this role requires excellent organisation and attention to detail, make sure to demonstrate these skills in your application. Whether it's through your CV layout or the way you present your experiences, we want to see that you can keep things running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at FMAS Group Ltd!
How to prepare for a job interview at FMAS Group Ltd
✨Know Your Stuff
Before the interview, make sure you understand FMAS Group Ltd's operations and their focus on healthcare distribution. Familiarise yourself with their products and services, especially in the pharmaceutical and personal care sectors. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisation Skills
As an Operations & Administration Coordinator, organisation is key. Prepare examples of how you've managed administrative workflows or maintained digital filing systems in the past. Be ready to discuss specific tools or methods you used to keep everything running smoothly.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific operational challenges, like tracking invoices or coordinating between teams. Think of real-life scenarios where you successfully navigated similar situations and be prepared to share those stories.
✨Ask Smart Questions
At the end of the interview, have a few insightful questions ready about the company's processes or future goals. This not only shows your enthusiasm but also helps you gauge if the role aligns with your career aspirations. For example, you could ask about their approach to compliance and how they ensure regulatory standards are met.
