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- Tasks: Assist with billing, visa applications, and office management tasks.
- Company: Join a growing boutique US immigration law firm dedicated to personalised service.
- Benefits: Enjoy private healthcare, hybrid work options, and 31 days of leave.
- Why this job: Be part of a supportive culture that values innovation and team bonding.
- Qualifications: Legal secretarial certification or two years' admin experience in a law firm preferred.
- Other info: Opportunity for career advancement with structured learning pathways.
The predicted salary is between 28800 - 43200 £ per year.
Are you looking to excel in a dynamic and supportive workplace? Our boutique US immigration law firm is growing, and we’re looking for a dedicated Team Assistant to be part of this exciting journey! At Flynn Hodkinson, we specialise in delivering top-tier, personalised US immigration services to a diverse clientele, including businesses, tech innovators, entertainers, entrepreneurs, and high-net-worth individuals. Our mission is to deliver exceptional immigration solutions by transforming our collective knowledge and expertise into impactful results for our clients.
We are dedicated to providing the highest level of trusted and personalized service, operating with integrity and transparency to achieve the best outcomes for every client we serve. We take pride in fostering a dynamic and supportive environment where each team member's contributions truly make a difference. Our open and accessible culture promotes communication and collaboration, encouraging innovation and welcoming new ideas that drive our success. Our commitment to learning and development ensures that you have the resources and support to advance your career through structured pathways tailored to your ambitions; therefore, we prioritise team-building activities and moments of fun to strengthen our collective bond.
- Assist with the billing and accounting function in Leap and Xero, e.g. invoicing, chasing debtors, taking payments via credit/debit card, receipting payments and updating our accounting system to ensure the active clients are paying their invoices.
- Assist Lawyers and Client Support Assistants with drafting US visa application forms (including DS-160, DS-260 and USCIS forms), booking interview application appointments at US consular posts, preparing embassy packs for clients to bring to their visa application interview.
- Have experience with GDPR Data Protection to assist with ensuring the firm is following GDPR rules and responding to Subject Access Requests.
- Assist with organising monthly firm office lunch meetings and office events such as the Christmas party.
- Assist with updating the firm office manual and handbook on an annual basis.
- Assist the Office Manager with organizing induction programmes for new employees, sending the office handbook and manual to new employees and ensure they are reviewed, liaise with our firm’s payroll clerk when setting up a new employee on payroll.
- Assist Office Manager and Lawyers with office management projects or research as needed.
A Legal Secretary or General Secretarial Certification/Diploma is preferred, or a minimum of two years’ administrative experience in a law firm or professional services setting. Excellent organizational skills with the ability to manage multiple case files, track deadlines, and handle urgent filings efficiently. High proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat, with experience in electronic case filing and document management. Ability to work collaboratively in a team-oriented legal environment while taking ownership of tasks and responsibilities. Solid understanding of office procedures and administrative tasks, including filing and record management.
At Flynn Hodkinson, we believe that our people are our greatest asset, and we are committed to supporting their well-being—both inside and outside of work. We strive to provide a comprehensive benefits package that promotes health, financial security, and work-life balance:
- Private Healthcare through Aviva, including 24/7 Digital GP access with Dental and Optical reimbursement.
- Employee Assistance Program (EAP) offering mental health support, employee discounts, and wellbeing hub.
- Hybrid work policy – 2 days work from home.
- 31 Days of Leave – 23 days of annual leave (including 3 days to be taken during the Christmas shutdown) plus 8 bank holidays.
By joining our team, you will be part of a culture that values excellence and actively supports outstanding performance.
Team Assistant/ Assistant employer: Flynn Hodkinson Ltd
Contact Detail:
Flynn Hodkinson Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant/ Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Leap and Xero. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview process.
✨Tip Number 2
Research US immigration processes and visa categories thoroughly. Understanding the basics will not only help you in your role but also demonstrate your genuine interest in the firm's work during interviews.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail to highlight your ability to handle the demands of this position.
✨Tip Number 4
Engage with the firm’s culture by following them on social media and participating in any public events they may host. This will not only keep you informed but also provide talking points for your interview, showing that you're proactive and genuinely interested in their team.
We think you need these skills to ace Team Assistant/ Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in a law firm or professional services setting. Emphasise your organisational skills and familiarity with legal processes, as these are crucial for the Team Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the firm. Mention specific aspects of Flynn Hodkinson's mission and culture that resonate with you, and explain how your skills can contribute to their dynamic environment.
Showcase Relevant Skills: In your application, highlight your proficiency in Microsoft Office and any experience with legal case management or accounting software like Leap and Xero. This will demonstrate your readiness to handle the technical aspects of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Team Assistant role.
How to prepare for a job interview at Flynn Hodkinson Ltd
✨Show Your Organisational Skills
As a Team Assistant, you'll need to demonstrate excellent organisational skills. Be prepared to discuss specific examples of how you've managed multiple tasks or deadlines in previous roles, especially in a legal or professional services setting.
✨Familiarise Yourself with Immigration Processes
Understanding US immigration processes and visa categories is crucial for this role. Research common visa types and be ready to discuss them during your interview to show your interest and initiative.
✨Highlight Your Teamwork Experience
This position requires collaboration within a team-oriented environment. Share experiences where you successfully worked as part of a team, focusing on how you contributed to achieving collective goals.
✨Prepare Questions About Company Culture
Flynn Hodkinson values a supportive and dynamic workplace. Prepare thoughtful questions about their team-building activities and professional development opportunities to show that you're genuinely interested in their culture.
