Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support daily operations and admin tasks for a dynamic investment management firm.
- Company: Join a London-based private equity firm with a high-performing remote team.
- Benefits: Competitive salary, flexible hours, and growth opportunities in a global environment.
- Why this job: Be part of a lean team making impactful decisions in the investment world.
- Qualifications: 3-5 years of admin experience, strong communication skills, and attention to detail.
- Other info: Work remotely while collaborating across time zones with a diverse team.
The predicted salary is between 36000 - 60000 £ per year.
Overview
We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation. We are seeking a highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional to join our remote team. This individual will support the firm’s day-to-day operational and administrative functions across multiple time zones and jurisdictions.
Location: Remote (Firm headquartered in London)
Employment Type: Full-time
Responsibilities
- Administrative Support: Manage calendars, schedule meetings across time zones, and coordinate internal and external communications
- Maintain and organize digital filing systems, shared drives, and confidential documentation
- Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings
- Operations Support: Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
- Track and maintain records related to investment vehicles, governance, and compliance filings
- Support KYC/AML documentation processes and data collation
- Assist with preparation and distribution of investor communications and reporting materials
- Maintain CRM/database of investors and stakeholders
- Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions
- Other: Perform ad hoc research and project-based work as needed
- Identify and implement process improvements and efficiencies
- Support the senior leadership team with administrative and coordination needs
Key Qualifications
- Minimum 3–5 years of administrative or operational experience, ideally in a financial services, investment, or professional services environment
- Proven ability to work independently and remotely, demonstrating discipline and initiative
- Excellent written and verbal communication skills in English
- Strong attention to detail and organizational skills
- Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., Monday.com, Notion, or Asana) is a plus
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
- Experience working with cross-border structures, private equity funds, or regulated environments is strongly preferred
Personal Characteristics
- Self-motivated and proactive with a “get it done” mindset
- Discreet and trustworthy, especially when handling sensitive or confidential information
- Comfortable working across time zones and with globally distributed stakeholders
- Eager to grow and take on increasing responsibility over time
- Solutions-oriented and resourceful
- Competitive salary (based on experience and location)
- Flexible working hours (must have some UK business hour overlap)
- Opportunity to grow within a lean, ambitious, and high-performing team
- Exposure to global private equity operations
How to Apply
Please submit your CV and a brief cover letter outlining your relevant experience and motivation for the role
#J-18808-Ljbffr
Administrative Operations Support (Remote) - Investment Management Firm employer: Flynn and Chase
Contact Detail:
Flynn and Chase Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Operations Support (Remote) - Investment Management Firm
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment management field. A friendly chat can lead to opportunities that aren’t even advertised yet. Don’t be shy; we all love a good natter!
✨Tip Number 2
Prepare for virtual interviews by setting up a professional backdrop and testing your tech. We want you to shine, so practice answering common questions and have your experiences ready to share. Remember, first impressions count!
✨Tip Number 3
Show off your skills! If you’ve got experience with tools like Microsoft Office or CRM platforms, be sure to highlight that during conversations. We’re looking for someone who can hit the ground running, so let’s see what you’ve got!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you top of mind. We appreciate enthusiasm and professionalism, so let us know you’re keen on joining our team!
We think you need these skills to ace Administrative Operations Support (Remote) - Investment Management Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your administrative and operational experience, especially in financial services or investment environments. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share your motivation for joining our team and how you can contribute to our operations. Keep it concise but impactful – we love a good story!
Show Off Your Tech Skills: We’re all about efficiency, so don’t forget to mention your proficiency with tools like Microsoft Office, Google Workspace, and any CRM platforms. If you’ve got experience with project management tools, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Flynn and Chase
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the firm’s operations and the role of Administrative Operations Support. Familiarise yourself with their investment vehicles and the jurisdictions they operate in. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Skills
Prepare specific examples that highlight your administrative and operational experience, especially in financial services or investment environments. Be ready to discuss how you've managed calendars, coordinated communications, or improved processes in previous roles. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Be Time Zone Savvy
Since this role involves working across multiple time zones, be prepared to discuss how you manage scheduling and communication effectively. Share any tools or strategies you use to stay organised and ensure timely responses, which is crucial for supporting a remote team.
✨Ask Insightful Questions
At the end of the interview, don’t hesitate to ask questions that show your enthusiasm for the role and the company. Inquire about their approach to process improvements or how they support their team members' growth. This not only shows your interest but also helps you gauge if the firm aligns with your career goals.
