At a Glance
- Tasks: Support the CEO with personal and professional tasks, managing schedules and communications.
- Company: Join Flylane Ltd, an emerging leader in AI for education.
- Benefits: Competitive salary, flexible hours, and a clear path for career growth.
- Other info: Opportunity to work closely with a fast-paced CEO and his family.
- Why this job: Be part of a dynamic team and grow into a significant business role.
- Qualifications: 2+ years in a PA or EA role, sharp intellect, and excellent communication skills.
The predicted salary is between 36000 - 36000 € per year.
A NOTE ON EMPLOYMENT STRUCTURE
This role is employed by Flylane Ltd, our current UK entity that's on its way to becoming the number 1 AI company in education. We are in the process of launching a new company, currently in stealth, which will become the employing entity once it launches. You will be part of that transition from day one and will know more about it than almost anyone outside the founding team.
THE HONEST VERSION OF THIS JOB
Our CEO is a fast-moving, internationally based founder who travels constantly, thinks quickly, and has high standards across the board. This role supports both his professional and personal life, including working closely with his wife. Both of them are demanding in the best sense: they know exactly what good looks like and will notice immediately when it falls short. We are not looking for a career PA who is content doing this forever. We want someone who is genuinely excellent at the fundamentals right now - meticulous, warm, discreet, calm under pressure - but who has the raw intelligence and ambition to grow into managing a real part of the business over time. That path is real. But you earn it by first being exceptional at the basics. Two previous people in this role were let go - one for lacking proactivity, one for lacking the sharpness the role requires. We are being upfront about this because we would rather attract fewer, better-matched candidates than waste anyone's time. If you need to be told what to do, or if fast-paced, high-expectation environments make you uncomfortable, this is not the right fit. If you are the person who had already identified three problems and drafted solutions before your manager finished explaining one, read on.
WHAT YOU WILL BE DOING
- Personal and family support - travel, logistics, and day-to-day coordination for the CEO and his family. Handling requests from his wife with the same care and professionalism as those from him.
- Calendar and schedule ownership - managing a complex, multi-timezone diary. Anticipating clashes, preparing the CEO for every meeting, and ensuring all commitments are tracked and followed through.
- Communications - drafting correspondence, following up on commitments, and representing the CEO professionally. Trusted to speak in his voice when he cannot.
- AI-powered execution - daily, habitual use of ChatGPT, Claude, and other tools for research, drafting, summarising, and planning. This will be tested concretely during the process, not just asked about.
- Financial tracking - monitoring expenses, flagging payments due, maintaining clear records. Comfortable with numbers and detail.
- Over time: business responsibilities - as trust builds, you will take on a defined area of the business to own. This is the intended trajectory, not a vague promise.
WHAT WE NEED
- Genuine intellectual sharpness - you pick things up fast, connect dots others miss, think clearly under pressure. This is the most important thing on this list.
- 2+ years as a PA, EA, or in a role with significant personal and executive support responsibilities.
- Excellent English, written and spoken, to a high professional standard.
- Warmth and patience alongside the ability to be quietly assertive.
- Daily, habitual use of AI tools.
- Comfort with a flexible schedule, including occasional Saturday work.
- Extreme reliability and attention to detail.
- Discretion and emotional intelligence.
- Ambition - you want to grow, and you have the horsepower to do so.
- Right to work in the UK, based in London or Greater London.
- Highly desirable: Russian language - weighted heavily in shortlisting (but not a dealbreaker if you don't speak Russian).
- Experience supporting a principal with both business and personal responsibilities.
THE DETAILS
- Salary: £36,000/year (£3,000/month)
- Employment: Full-time, PAYE through Flylane Ltd
- Location: London or Greater London
- Hours: Full-time, flexible. Occasional Saturday work required.
INTERVIEW PROCESS
- Initial screening with our COO (30 min)
- CEO interview with Alex (45 min)
- Test assignment (48-hour turnaround)
- Final interview with Alex and Maria (30 min)
- Reference check
WHY NOW
We are at an inflection point, launching something new. The person who joins now and proves themselves will grow into something considerably more significant. Your trajectory here is limited only by what you can do.
HOW TO APPLY
Send your CV to alison@educate-online.org and, in the body of the email, answer this in no more than 200 words: "Describe a situation where you identified a problem your boss did not know existed and resolved it before they found out." Note whether you speak Russian. Applications without this will not be reviewed.
Personal Assistant employer: Flylane
Flylane Ltd is an exceptional employer, offering a dynamic work environment in London or Greater London where ambition and excellence are rewarded. As a Personal Assistant to the CEO, you will not only support high-level executive functions but also have a clear path for growth into significant business responsibilities, all while being part of a pioneering team at the forefront of AI in education. With a culture that values proactivity, sharp intellect, and discretion, Flylane Ltd provides a unique opportunity to shape your career in a fast-paced, innovative setting.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Get to know the company inside out! Research Flylane Ltd and its mission. When you understand what makes them tick, you can tailor your approach in interviews and show how you can add value right from the start.
✨Tip Number 2
Practice your pitch! Be ready to explain how your skills match the role of a PA to the CEO. Highlight your ability to handle pressure, manage complex schedules, and use AI tools effectively. Confidence is key!
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can give you insider tips about the company culture and what the CEO really values in a PA. Plus, it shows you're proactive!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. And don’t forget to answer that question about problem-solving in your email – it’s your chance to shine and show your initiative!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Be Yourself:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your warmth and enthusiasm for the role.
Nail the Problem-Solving Question:Make sure to answer the question about identifying and solving a problem clearly and concisely. Use a specific example that highlights your proactive nature and sharp thinking – we love that!
Show Off Your Skills:Highlight your experience with AI tools and any relevant skills that match the job description. We’re looking for someone who’s comfortable with tech and can adapt quickly, so make that clear in your application.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Flylane
✨Know Your CEO
Before the interview, do some research on the CEO and their work style. Understand their preferences and how they operate. This will help you tailor your responses and show that you're proactive and ready to support them effectively.
✨Showcase Your Proactivity
Prepare examples from your past experiences where you identified problems and took initiative to solve them. Highlight your ability to think ahead and manage tasks without needing constant direction, as this is crucial for the role.
✨Master the Tools
Familiarise yourself with AI tools like ChatGPT and Claude. Be ready to discuss how you've used these tools in your previous roles to enhance productivity and streamline tasks. This will demonstrate your tech-savviness and readiness for the demands of the job.
✨Demonstrate Emotional Intelligence
During the interview, showcase your warmth and patience while also being assertive when necessary. Share examples of how you've navigated challenging situations with discretion and emotional intelligence, as this is key to supporting both the CEO and their family.
