At a Glance
- Tasks: Support the Technical Services team by managing and organising aircraft technical records.
- Company: Join a leading aviation company in the beautiful Channel Islands.
- Benefits: Enjoy a permanent, full-time role with competitive pay and career growth.
- Other info: Great opportunity for those passionate about aviation and detail-oriented work.
- Why this job: Be part of a dynamic team ensuring aircraft safety and compliance.
- Qualifications: GCSE education and experience in technical administration preferred.
The predicted salary is between 30000 - 40000 € per year.
The Technical Records Assistant is responsible for supporting the Technical Services and Continuing Airworthiness teams in maintaining accurate, compliant, and organised technical records for all aircraft under management. This role ensures that maintenance documentation, logbooks, and associated records are completed, filed, and archived in accordance with company procedures and regulatory requirements.
Key Responsibilities
- Create, review, and close maintenance work packs in line with approved procedures.
- Ensure all documentation is complete, accurate, and compliant.
- Track and follow up on open work packs to support on-time completion.
- Digitise and manage maintenance records, ensuring they are organised and easily accessible.
- Maintain and update aircraft logbooks with the latest maintenance activity.
- Keep both physical and electronic records audit-ready at all times.
- Assist with invoice preparation and timesheet validation to ensure accurate cost tracking.
- Support audit and inspection readiness by maintaining complete documentation.
- Ensure all records meet regulatory (EASA/CAA) and company standards.
- Identify and elevate discrepancies or missing information.
- Carry out any other reasonable tasks or duties as deemed appropriate by the Head of Technical Services or Continuing Airworthiness Manager to support the smooth operation of the Technical Services department.
Key Skills and Attributes
- Strong attention to detail and accuracy.
- Good organisational and filing skills (both physical and electronic).
- Ability to manage multiple tasks and priorities effectively.
- Competent in Microsoft Office (Excel, Word, Outlook) and document management systems.
- Understanding of aircraft maintenance documentation and Part-145 / CAMO requirements (desirable).
- Team player with good communication skills and a proactive attitude.
Qualifications and Experience
- Previous experience in a technical administration or records role within an aviation environment (desirable).
- Knowledge of aircraft maintenance documentation, work packs, and logbooks (advantageous).
- GCSE level education (minimum), with further qualifications in administration or aviation studies considered beneficial.
Working Relationships
- Reports directly to the Part 145 Operations Manager.
- Works closely with the Part-145 Maintenance team, Planning, and Finance departments.
- Liaises with customers and regulatory bodies as required regarding technical records and documentation.
Technical Records Administrator employer: Flyasg
As a Technical Records Administrator in Guernsey, you will join a dynamic team dedicated to maintaining the highest standards of aviation compliance and safety. Our company fosters a collaborative work culture that values attention to detail and offers ample opportunities for professional growth within the aviation sector. With a commitment to employee development and a supportive environment, we ensure that our team members thrive while contributing to the success of our operations.
StudySmarter Expert Advice🤫
We think this is how you could land Technical Records Administrator
✨Tip Number 1
Network like a pro! Reach out to folks in the aviation industry, especially those who work in technical services. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of aircraft maintenance documentation and Part-145 requirements. We want you to show off your skills and understanding, so practice answering questions related to the role!
✨Tip Number 3
Don’t forget to showcase your organisational skills! Bring examples of how you've managed records or completed work packs in the past. This will help us see how you can keep things compliant and audit-ready.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team in Guernsey!
We think you need these skills to ace Technical Records Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Technical Records Administrator role. Highlight your experience with technical administration and any relevant aviation knowledge. We want to see how your skills match what we're looking for!
Showcase Attention to Detail:Since this role requires a strong attention to detail, use your application to demonstrate this. Double-check for typos and ensure all information is accurate. We appreciate candidates who take pride in their work!
Be Clear and Concise:When writing your cover letter, be clear and concise about why you’re the right fit for us. Use specific examples from your past experiences that relate to the key responsibilities of the role. We love straightforward communication!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Flyasg
✨Know Your Stuff
Make sure you brush up on your knowledge of aircraft maintenance documentation and Part-145 requirements. Familiarise yourself with the key responsibilities listed in the job description, as this will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed records or documentation in the past. Bring examples of how you've kept things tidy and accessible, whether in a physical or digital format. This will demonstrate your attention to detail and ability to manage multiple tasks.
✨Be Ready for Compliance Questions
Expect questions about compliance and quality standards, especially regarding EASA/CAA regulations. Brush up on these topics and think of scenarios where you've ensured compliance in previous roles. This will show that you understand the importance of maintaining accurate and compliant records.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the tools they use for document management. This not only shows your interest but also gives you a chance to assess if the company culture aligns with your values.
