Executive Assistant – Influencer Agency

About Us

We are a fast-growing influencer agency helping creators scale their personal brands across Instagram, TikTok, YouTube, and beyond. Our agency works with top influencers to grow their audience, increase engagement, and monetize their brand through a subscription platform and other revenue streams.

As our Executive Assistant, you will act as the right hand to the founder, ensuring that schedules, meetings, tasks, and communications are organized and efficient. Your role is to optimize the founder’s time by handling administrative tasks, structuring workflows, and ensuring seamless coordination between teams, influencers, and key stakeholders.

• This position is perfect for someone who is highly organized, proactive, and thrives in a fast-paced environment.

Key Responsibilities

1. Executive & Calendar Management

✅ Manage the founder’s schedule, ensuring meetings, calls, and deadlines are properly coordinated.

✅ Schedule and organize meetings with influencers, clients, and internal teams via Google Meet.

✅ Ensure the founder is always prepared with agendas, key talking points, and follow-ups.

2. Task & Workflow Coordination

✅ Take high-level ideas from the founder and break them down into structured tasks in ClickUp.

✅ Prioritize tasks based on urgency and importance, ensuring efficient execution.

✅ Create and manage workflows to streamline daily operations.

3. Communication & Follow-Ups

✅ Handle email correspondence, follow-ups, and communications with key stakeholders.

✅ Act as a liaison between the founder, team members, influencers, and business partners.

✅ Ensure key decisions and action items are executed without delay.

4. Research & Special Projects

✅ Conduct research on influencer marketing trends, industry updates, and potential collaboration opportunities.

✅ Assist in the development of strategies for influencer growth and monetization.

✅ Support in organizing events, partnerships, and special projects.

5. Travel & Event Planning

✅ Assist in coordinating travel arrangements, accommodations, and event logistics.

✅ Manage itineraries to ensure smooth travel plans for business meetings and influencer collaborations.