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For Companies At a Glance
- Tasks: Support two Directors with diary management, travel bookings, and meeting coordination.
- Company: Join Flutter, a leading tech company with a collaborative and innovative culture.
- Benefits: Enjoy flexible working, uncapped holiday, private healthcare, and a personalised benefits package.
- Why this job: Be part of a dynamic team that drives talent solutions and supports global leadership.
- Qualifications: Experience as an Executive Assistant with strong communication and organisational skills.
- Other info: Great career growth opportunities in a fast-paced, supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Executive Assistant to two Directors. Flutter consists of two commercial divisions (FanDuel and International) and our central Flutter Functions; COO, Finance & Legal. Here in Flutter Functions we work with colleagues across all our divisions and regions to deliver something we call the Flutter Edge. It\\\’s our competitive advantage, our \\\’secret sauce\\\’ which plays a key part in our ongoing success and powers our brands and divisions, through Product, Tech, Expertise and Scale. Join our Team as Executive Assistant. The Senior Talent Team is responsible for the Talent Acquisition, Management & Development activity for our senior leadership population across the globe. Working in partnership with members across the company, we deliver outstanding talent solutions across Flutter. As the team\\\’s remit expands to further support the growth of the business, an opportunity has arisen for a skilled Executive Assistant to provide professional, diligent, and pro-active day-to-day diary management and administrative support to two Directors within the Senior Talent Team.
Responsibilities
- Manage complex and multifaceted calendars across multiple timezones alongside supporting logistics (including office/room/desk bookings, visitor registration, etc)
- Arrange and live-manage travel bookings, including overseas travel, ground logistics, visas, and itinerary support
- Arrange 121 meetings, cross-functional meetings, team events and wider support on larger, more complex meetings and workshops, for example, preparing initial draft agendas
- Set reminders and provide daily/weekly overviews of upcoming commitments
- Communicate with third parties and senior managers either on the telephone, in person or via email in a professional manner
- Process and submit expense reports using the in-house Oracle software
- Support on occasion the end-to-end process for procurement & invoicing – add suppliers, process invoices, and track purchase orders
- Additional support as the need arises, including assisting with PowerPoint presentations and various project-based documentation
- Establish good working relationships with the LT, EAs and other staff across the business globally
- Collate and circulate updates for reports and documents, minute taking as the need arises
- Ensure follow up on actions and results from meetings
- Update central talent databases and executive development records
- Coordinate interview scheduling for senior leader search processes, collaborating closely with candidates and executive search firms
- Maintain confidentiality and sensitivity, specifically around the handling of high-level organisation collateral, including controlled company and price/market-sensitive information
- Demonstrable experience working in a similar role supporting Directors and senior leaders
- Strong interpersonal and communication skills, with an ability to work with a variety of styles and personalities no matter the seniority
- High degree of personal integrity and used to working with confidential information and maintaining absolute discretion
- Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Able to stay calm under pressure in a fast-paced environment
- Experience of collaborating across reporting lines, business divisions and geographies
- Proficient in use of MS365 products with an aptitude to learn new software and systems
What\\u2019s in it for you
We are a flexible employer; whether you have personal commitments or a hobby that brings you joy, we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen. We have an excellent benefits package that can be personalised to you:
- Bonus scheme
- Uncapped holiday allowance
- Enhanced pension scheme
- Private healthcare
- Life assurance
- Income protection
- Hybrid working
- Invest via the Flutter Sharesave Scheme
- Paid volunteering days
- Enhanced parental leave
- Wellbeing fund (£/€250 a year)
- Recognition programs
- Electric car scheme, gym membership, discounts, vouchers and much more!
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Executive Assistant employer: Flutter entertainment
Contact Detail:
Flutter entertainment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info on the company culture and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company’s values and recent projects. Tailor your answers to show how your skills align with their goals, especially in supporting senior leaders.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with various personalities. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Flutter.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, travel arrangements, and communication skills. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your ability to support senior leaders and manage complex tasks.
Showcase Your Skills: Don’t forget to showcase your proficiency in MS365 and any other relevant software. We love candidates who are tech-savvy and can adapt quickly to new systems, so let us know what you’ve got!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Flutter entertainment
✨Know Your Directors
Before the interview, do some research on the two Directors you'll be supporting. Understand their roles within Flutter and how they contribute to the company's success. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, be prepared to discuss your experience with diary management. Bring examples of how you've successfully coordinated schedules across different time zones and handled last-minute changes. This will demonstrate your organisational skills.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you've successfully navigated challenging conversations or maintained confidentiality.
✨Be Ready for Problem-Solving
Expect questions that assess your ability to stay calm under pressure. Think of specific instances where you've faced challenges in a fast-paced environment and how you resolved them. Highlight your proactive approach and adaptability, as these traits are crucial for this role.
