Executive Assistant in Oxford

About us

At FluoRok, we are reimagining how the world manufactures fluorochemicals. As an Oxford University spin-out backed by leading venture capital investors, we are developing breakthrough technologies that make the production of essential fluorinated materials safer, more sustainable, and more cost-effective.

Our innovations have applications across some of the world's most important industries, including batteries, pharmaceuticals, crop protection and advanced materials.

Based at ARC Oxford, a premier science and innovation campus, our team works from cutting-edge R&D laboratories and pilot-scale manufacturing facilities as we build the next generation of fluorochemical production.

Role purpose

As FluoRok continues its growth from a venture-backed technology company to a global industrial business, the Executive Assistant will play a central role in supporting the CEO and leadership team during a pivotal stage of the company's journey. Acting as a trusted partner to senior executives, you will help drive organisational effectiveness through executive support, Board and governance activities, stakeholder engagement, communications, events and business operations. This is a unique opportunity to work at the heart of a fast-growing deep-tech scale-up, gaining exposure to investors, Board members, strategic partners and senior leaders while helping shape the systems, processes and culture that will support FluoRok's next phase of growth

Key Responsibilities

• Manage complex diaries, meeting schedules and the CEO inbox, prioritising requests, resolving conflicts and preparing briefing notes and correspondence.
• Support leadership meetings and strategic priorities through agenda and pack preparation, minutes, decision tracking and follow-up of actions.
• Coordinate the annual Board and committee calendar, meeting logistics, agendas, Board packs, minutes, approved records and action registers.
• Provide company secretarial and governance administration supported by the Head of Finance, including compliance calendars, Companies House documents, statutory records and approved share or option administration.
• Coordinate meetings and communications with investors, shareholders, advisers, international stakeholders and partners, maintaining contact lists, information trackers and confidential repositories, and supporting fundraising and due diligence administration.
• Arrange executive and Board travel, itineraries, accommodation, visitor schedules and visa or entry-document administration where required.
• Coordinate and lead the organisation of company events and CEO-sponsored projects, maintaining document registers, decision logs, signatures, filings, renewals and adviser actions.
• Support the smooth day-to-day operation of the Oxford office and provide a professional visitor experience.

• Proven experience supporting senior executives, founders, directors or C-suite leaders in a fast-paced environment.
• Strong experience managing complex diaries, meetings, travel, Board materials, minutes and action trackers.
• Highly organised and proactive, uses sound judgement to prioritise competing demands, solve problems and ensure the CEO and leadership team can focus on company’s highest-priority activities.
• Confident handling confidential information and engaging professionally with senior stakeholders, investors and external advisers.
• Excellent communication and relationship-building skills, with strong proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel and Teams.
• Professional, discreet, resourceful and comfortable working in a dynamic, high-growth business.

Salary range - £50,000 to £70,000per annum

We offer a competitive salary and benefits package, including a workplace pension, private health insurance, life assurance and share options, allowing employees to contribute to and benefit from the company's long-term growth.

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