Adventure Logistics Coordinator (Operations Assistant)

Flooglebinder is a purpose-driven travel company that connects people, places, and the planet through sustainable travel experiences. We specialise in adventure, conservation, and sustainability-focused trips for schools and colleges, creating transformative experiences that inspire individuals and positively impact the world. We believe that travel should be meaningful, responsible, and educational. Our trips take participants to some of the most incredible destinations, immersing them in local cultures, conservation projects, and outdoor adventure, while ensuring that sustainability remains at the core of everything we do.

With a growing portfolio of experiences and an increasing number of projects worldwide, we are looking for a dynamic and detail-oriented Operations Assistant to help us organise, plan, and execute our trips, while also being a key supporting resource during our peak project period months of May-July.

Job Overview

As an Operations Assistant, you will play a critical role in ensuring our trips run smoothly from planning through to execution. Your responsibilities will be split between back-end trip coordination, working with suppliers, working with our clients, and then helping to solve on-project challenges as they arise.

Key Responsibilities

• Project Coordination & Planning: Assist in the logistical planning of trips, including booking accommodations, transportation, and activities. Maintain and manage trip itineraries, ensuring all elements are aligned with Flooglebinder’s sustainability ethos and safety standards. Liaise with suppliers, guides, and local partners to secure the best experiences and ensure smooth trip operations. Organise and manage pre-departure resources, such as risk assessments, travel documentation, and participant briefings. Work with schools, colleges, parents, and participants to ensure all required pre-departure information has been captured and is readily available for where it is required.
• General Operational Support: Contribute to process improvements for more efficient trip planning and execution. Maintain accurate trip records and operational documents. Work with our booking system to ensure everything is up to date and flag missing information. Assist Operations Manager in handling ad-hoc project challenges.

Key Skills & Attributes

• Strong organisational and project management skills with the ability to juggle multiple tasks.
• Excellent communication skills to liaise effectively with internal teams, clients, and international suppliers.
• A proactive problem-solver with the ability to stay calm under pressure.
• Experience in travel coordination, logistics, or operational roles within tourism, education, or conservation is preferable, but not essential.
• A passion for sustainability, conservation, and adventure travel.
• Culturally aware and adaptable to different environments and team dynamics.
• Competence in using travel booking systems, spreadsheets, and project management tools, or a willingness to learn and history of fast learning curve capability.

Requirements

• Minimum 1 year experience in operations, travel logistics, project management, or a related field.
• Experience working in travel, education, adventure tourism, or conservation preferred.
• Right to work in the UK.
• Willingness to undergo relevant training, including first aid and safeguarding.
• Proficient in English (speaking and writing).

Workplace

• Hybrid working (2 days at home, 3 days in the office).
• Must be willing to travel to our London office.

Start Date: 1st September 2025

Experience one of our global adventures each year. Access to multiple BCorp offers and discounts. Monthly Veggie-box (starts after 12-month tenure). £100 annual charity donation (starts after 12-month tenure). Unlimited holiday (starts after 3 year tenure).

Interview Process

Please send your CV and a ~2 minute video of yourself explaining how you got to where you are now, why you’re interested in working for Flooglebinder and what do you 'geek' out about to: andraea@flooglebinder.co.uk. First stage interview with the People Coordinator and Head of Operations. Second stage interview with co-founders.