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- Tasks: Lead and optimise the tendering process for high-quality submissions.
- Company: Flokk, a leader in sustainable workplace seating solutions.
- Benefits: Competitive salary, pension, life insurance, and employee support programmes.
- Why this job: Make a significant impact on client partnerships and sales performance.
- Qualifications: Experience in sales support or project coordination, preferably in design-related industries.
- Other info: Dynamic role with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Flokk, a leader in workplace seating solutions, is looking for a Tender Manager to join our International Key Account team, supporting the UK and Europe. We are seeking a dynamic Tender Manager to lead and optimise our tendering process, ensuring competitive, compliant, and high-quality submissions. This pivotal role combines strategic thinking with meticulous attention to detail, driving successful outcomes in a fast-paced environment.
Flokk is the leading European manufacturer of high-quality seating solutions, committed to sustainability for decades. We are pioneers in developing eco-friendly seating solutions for both the private and public sector. Through organic growth and successful acquisitions, we aim to expand into new markets and offer a wide range of seating solutions for modern work environments.
The Tender Manager role provides comprehensive operational, administrative, and project coordination support to the International Key Account Managers (IKAMs). The purpose of the role is to ensure seamless delivery of account activities from the initial project brief through to handover while enabling the sales team to deliver high-quality pitches, tenders, quotations, and client engagements.
The role is central to enabling consistent sales performance, strengthening customer relationships, and supporting the creation of competitive, high-quality tender submissions that reflect Flokk’s brand standards.
Key Responsibilities:- Manage projects from initial brief through to coordination of handover to the Project Manager.
- Provide reliable support and guidance to IKAMs to help upsell products and achieve consistent sales results.
- Support the full pitch process, including managing production of PQQs, tenders, RFPs, and building PowerPoint presentations in line with brand guidelines.
- Assist with preparation, coordination, and submission of bids for IKAM accounts.
- Produce detailed and accurate quotations within required time limits.
- Build competitive, compliant tenders including product selection, scheduling, and pricing.
- Register Flokk on customer tender portals and maintain an up-to-date overview of login details and platform access.
- Maintain CRM project records and stakeholder mapping, ensuring updates are accurate and timely.
- Organise sample orders, ensuring all required materials accompany them.
- Support trade fairs, customer events, and client meetings.
- Act as a key point of contact for Customer Service regarding IKAM-related needs.
- Develop and maintain a reference list for IKAM accounts.
- Create and maintain a database of product datasheets.
- Document and manage calculations and conditions for finalised customer agreements.
- Daily use of Excel, InDesign, AutoCAD, pCon and PowerPoint to support all activities.
- Experience in sales support, bid coordination, project coordination or similar client-facing administrative roles.
- Background in furniture, interiors, manufacturing, or design-related industries (preferred).
- Competence with tendering or bid submission processes.
- Strong proficiency in Microsoft Excel, PowerPoint, and digital presentation tools.
- Working knowledge of InDesign, AutoCAD, and pCon (or similar design/configuration software).
- Ability to work with pricing tools, specification data, and tender platforms.
- Comfortable maintaining structured databases and documentation.
- Excellent organisational and project coordination abilities.
- High attention to detail—especially in tenders, quotations, and documentation.
- Strong written communication skills for creating client-facing materials.
- Ability to manage multiple deadlines and prioritise workload effectively.
- Stakeholder management skills, acting confidently as a central support contact for IKAMs, Customer Service, and clients.
- Proactive, solutions-oriented, and able to work independently while supporting wider sales objectives.
- Competitive Salary
- Company Pension
- Life Insurance
- Employee Assistance Programme with 24/7 support
- Enhanced Maternity and Paternity pay
- Company Events
- Cycle to Work Scheme
Tender Manager / Bid Coordinator in City of London employer: Flokk
Contact Detail:
Flokk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Tender Manager / Bid Coordinator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and values, especially since Flokk is all about sustainability and innovation. Tailor your answers to show how you fit into their vision.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your experience in bid coordination and project management, as these are key for the Tender Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Flokk team and contributing to their mission.
We think you need these skills to ace Tender Manager / Bid Coordinator in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Tender Manager role. Highlight your experience in sales support and bid coordination, and don’t forget to mention any relevant skills with tools like Excel and PowerPoint.
Showcase Your Attention to Detail: Since this role requires meticulous attention to detail, provide examples in your application that demonstrate how you've successfully managed tenders or projects in the past. We love seeing candidates who can spot the little things that make a big difference!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make your achievements stand out. Remember, we’re looking for high-quality submissions, so clarity is key!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining the Flokk team!
How to prepare for a job interview at Flokk
✨Know Your Tender Process
Familiarise yourself with the tendering process and specific requirements for the role. Understand how to create competitive and compliant submissions, as this will be a key focus during your interview.
✨Showcase Your Project Coordination Skills
Be ready to discuss your experience in managing projects from start to finish. Highlight examples where you've successfully coordinated bids or tenders, demonstrating your organisational skills and attention to detail.
✨Demonstrate Your Technical Proficiency
Brush up on your knowledge of tools like Excel, PowerPoint, InDesign, and AutoCAD. Be prepared to explain how you've used these tools in past roles to support bid submissions or presentations.
✨Prepare for Stakeholder Management Questions
Think about your experiences working with various stakeholders. Be ready to share examples of how you've effectively communicated and collaborated with team members, clients, and other departments to achieve successful outcomes.
