Office & Administrative Manager

Hey there, it’s the Flipper Technologies team!

We are the creators behind Flipper Zero, a portable multi-tool designed for engineers. Compact enough to slip into a pocket, it stands prepared to analyze both wired and radio protocols, copy contact and contactless keys, and offer a range of other features. Flipper captivates both technology enthusiasts and those new to the field.

We are growing our presence in the UK and are seeking a skilled team to help us set up and manage business processes. Currently, we are looking for an Office & Administrative Manager for our London office! We are looking for someone who can foster a welcoming environment, oversee the provision of amenities, and cultivate a creative office atmosphere.

Requirements:

• 3+ years of experience in office administration and management
• Proficiency in both English and Russian
• Strong attention to detail and proactive approach
• London-based with a comprehensive knowledge of the city
• Understanding of facility management principles, experience working with contractors and suppliers
• Proficiency in office tools (Google Workspace, MS Office, etc.)
• Exceptional written and verbal communication skills
• Effective time management and prioritization skills
• Demonstrated ability to multitask effectively
• Ability to handle confidential information with the highest level of discretion

Responsibilities:

• Manage office maintenance (~10 000 sq. ft.), including coordinating repairs, overseeing contractors, and managing utilities
• Manage the public coworking area (~2 500 sq. ft.), ensuring order, comfort, and efficient use of the space
• Welcome and guide space visitors, ensuring a positive experience
• Procure office supplies, consumables, catering, and lunches
• Maintain a well-kept office environment, including furnishings, decor, space renovation, cleaning, and inventory organization
• Handle logistics, including receiving and sending parcels (domestically and internationally)
• Arrange business trips, corporate events, space events, and relocations
• Manage a small office administration team (1-2 people)
• Manage and organize various records and documents for the Chief Operating Officer (COO)
• Serve as the key liaison between the COO and internal/external stakeholders, ensuring the utmost confidentiality in all matters
• Work on special assignments, such as creation of PowerPoint presentations, financial spreadsheets, special reports, and agenda materials

What we offer:

• Workplace in our own stand-alone office in London located in Design District near North Greenwich Station (Jubilee line)
• All the necessary equipment for work: computers and software
• Benefits such as VHI, corporate sports, foreign language courses, and therapy sessions
• A five-day workweek with a flexible start of the working day